Facilities Coordinator

Trinity Industries is searching for a talented team player to fill the role of Facility Coordinator in our Queretaro, Mexico office.

In this role, the Facility Coordinator will play a crucial role in ensuring the smooth operation of our workplace by supporting our staff, overseeing building management, safety protocols, vendor relationships, and assisting with budget management, contributing to a productive, well-organized, and professional environment.

What you’ll do:

• Oversee the maintenance, repair, and upkeep of physical facilities, including HVAC, plumbing, electrical systems, and building safety.
• Manage relationships with external service providers for cleaning and maintenance services.
• Negotiate contracts and monitor service quality.
• Ensure the workplace complies with safety regulations, building codes, and environmental standards. Implement and monitor health and safety policies and procedures.
• Develop and implement emergency action plans, conduct fire drills, and ensure readiness for disasters or unexpected events.
• Monitor and order office, cleaning, and kitchen supplies, manage inventory, and ensure resources are available as needed.
• Plan and optimize office layouts, seating arrangements, and meeting spaces to maximize efficiency and accommodate organizational growth or change.
• Schedule meetings, book conference rooms, and assist HR with organizing internal events or employee activities.
• Assist with onboarding new employees – workspace setup and IT coordination.
• Coordinate daily office operations, manage correspondence, and provide support to staff and management.
• Track office expenses, process invoices, create purchase orders, and assist with budget management as needed.

What you’ll need:

• Degree in Business Administration, Industrial Engineering, or a related field, or an equivalent combination of experience.
• 2 years of experience in office administration or coordination roles.
• 2 years of supplier management and building maintenance experience.
• Knowledge of Mexican regulations.
• Knowledge in Microsoft Office.
• Intermediate level of English.

Key Competencies:

We are seeking a proactive, highly organized professional with strong attention to detail and excellent problem-solving skills. The role requires full-time, on-site availability.