Administrative Assistant Microsoft Office Senior (Guadalajara)

Position: R&D Administrative Assistant

We are a US‑based company specializing in blueberry genetics, plants, and grower support for leading blueberry producers worldwide. Our mission is to help growers succeed by providing top genetics, expert support, and strong partnerships.

Working Environment

Office setting involves working across two office locations outside Guadalajara with remote work flexibility. Virtual communication with all regions in different time zones.

Responsibilities

• Provide comprehensive administrative, operational, logistical, and clerical support to the Research and Development department.
• Coordinate expenses and administration processes related to travel, meetings, events, agendas, documentation, protocols, and departmental projects.
• Act as the central coordination point for R&D administrative activities and collaborate closely with teams across regions, including administrative and executive assistants.
• Track expenses, invoices, per diem allowances, and reimbursements.
• Provide logistical support for visitors, including senior leadership and external stakeholders.
• Support the planning and execution of annual meetings, workshops, and R&D events.

Qualifications

• Bachelor’s degree in Administration, Business, or a related field.
• At least 3 years of experience in administrative or executive assistant roles.
• Bilingual fluency in English and Spanish.
• Strong computer skills with excellent knowledge of Microsoft Office, SharePoint, OneDrive, SAP Concur, and ERP (Oracle).
• Excellent leadership, communication, and cross‑cultural collaboration skills.