Corporate Governance Operation

Role Summary

We are looking for a Corporate Governance Operations Specialist to support corporate governance, entity management, regulatory documentation, and due diligence activities for a global client. The ideal candidate will have experience working with corporate records, legal/entity management, compliance documentation, regulatory filings, or corporate secretarial processes.

Responsibilities and Duties

• Order, track, and maintain good-standing certificates, incumbency certificates, trade registrations, and other corporate certificates
• Assemble and organize documents required for due diligence (DDQ) requests
• Retrieve and provide non-confidential corporate documents based on specific requests
• Perform data entry and maintain corporate/entity information in internal systems, including the Gems platform
• Process and update director and officer changes and related corporate information. Prepare and pre-populate regulatory and corporate forms across different jurisdictions
• Coordinate background check logistics and track completion.
• Maintain appropriate electronic filing, folder structures, and document repositories.
• Track governance-related deadlines, including annual reports and franchise tax requirements, as applicable.
• Support broader corporate governance, regulatory, and entity management processes.

Required Skills/Abilities

• 3–5 years of relevant experience in corporate governance, corporate secretarial services, entity management, legal operations, compliance, or a similar function.
• Good understanding of corporate records, regulatory documentation, and entity management processes.
• Experience working with legal, compliance, finance, or corporate administration teams is preferred.
• Strong document management and data-entry skills. Excellent attention to detail and accuracy.
• Ability to manage multiple requests, deadlines, and priorities independently.
• Strong organizational and follow-up skills. Proficiency in Microsoft Office, particularly Excel and Word.
• Ability to work with internal systems/databases and learn new platforms quickly.

Education and Experience

• Bachelor of Laws

3 to 5 years of experience of:

• Experience supporting global entities or multiple jurisdictions
• Exposure to due diligence, KYC, corporate filings, or regulatory compliance.
• Experience with corporate/entity management platforms
• Experience working with legal or professional services organizations

Benefits

Health, vision, dental and life insurance.

Company Information

Integreon is a trusted, global provider of award-winning legal and business solutions to leading law firms, corporations and professional services firms. Our highly trained, experienced staff of over 3,000 employees globally service a comprehensive range of client needs that require scale and expertise, enabling clients to become more operationally efficient. Integreon works with corporations and law firms who rely on our team’s experience and expertise in documents, administrative and business services. With delivery centres on three continents, Integreon offers multi-lingual, around-the-clock support, as well as onshore, offshore and onsite delivery of our award-winning services.

If you are exceptional at what you do, we would love to put you to work in an exceptional company in an exceptional position.

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