Administrative Analyst - Facility Management / General Services - Temp (Veracruz)

Role Title

Administrative Analyst – Facility Management / General Services – TEMP (Reception & Executive Support - PA to Country Manager)

Scope & Background

The Administrative Analyst – Facility Management / General Services is a business‑critical position that integrates three core functions: front‑desk and reception responsibilities, executive administrative support to the Country Manager, and office, facilities, and vendor management. The current incumbent will begin maternity leave at the end of May for approximately three months, creating an immediate and extended operational gap that requires temporary coverage.

Key Responsibilities

Executive Support to the Country Manager (PA Function)

• Provide direct administrative and coordination support to the Country Manager
• Manage calendar scheduling, meetings, agendas, and follow‑up actions
• Support preparation of internal and external meetings, including logistics and materials
• Serve as a reliable point of contact for internal and external stakeholders
• Uphold a high standard of professionalism, discretion, and responsiveness in all executive interactions

Office Administration

• Oversee daily office operations and facility management
• Manage office supplies and inventory
• Coordinate preventive and corrective maintenance activities
• Supervise reception duties and package handling

Staff Support and Services

• Act as the primary contact for staff operational requests
• Manage access badges, credentials, and workspace assignments
• Support onboarding logistics for new employees
• Route staff requests to the appropriate internal departments

Vendor Management

• Oversee external service providers and contractors
• Manage vendor contracts and procurement coordination
• Validate invoices and support related payment processes

Logistics and Internal Activity Support

• Coordinate meeting rooms and internal events
• Maintain logbooks and internal ticketing systems

Security and Compliance

• Coordinate visitor access and onsite security procedures
• Liaise with security teams as neededEnsure adherence to internal policies and compliance requirements

Required Qualifications

• Proven experience providing executive assistance and supporting senior‑level stakeholders
• Strong organizational, coordination, and follow‑up capabilities
• Ability to manage front‑office operations, facilities matters, and vendor interactions with professionalism
• Fluent English (written and spoken) to effectively support the Country Manager and engage with regional and international counterparts
• High level of discretion, reliability, and service orientation
• Ability to work independently and efficiently in a fast‑paced, multi‑stakeholder environment
• Minimum of three years of experience in a similar role
• Accepts candidates with incomplete college education, such as approximately four semesters of university coursework
• Relevant skills and background aligned with the responsibilities of the position

Location

Ciudad de México, México
Av. Insurgentes Centro ****-Piso 15, Col, Guadalupe Inn, Álvaro Obregón, ***** Ciudad de México, CDMX, Mexico

Job Code

#J-*****-Ljbffr