Accounts Payable Specialist

Overview of Role

Accounts Payable (AP) Specialist manages a company's outgoing cash flow, ensuring timely and accurate payments to vendors and suppliers. They handle the full invoice lifecycle—verifying, coding, matching (three-way match), and processing payments (ACH, checks)—while reconciling accounts, managing vendor relationships, and supporting month-end closing procedures.

Responsibilities:

· Responsible for processing, recording, maintaining, and reconciling certain groups of accounts (i.e. accruals, prepayments, or provisions).

· Complete appropriate reconciliations not undertaken by other functions on a monthly basis in line with agreed deadlines.

· Ensure prompt and efficient resolution of reconciliation queries.

· Invoice Processing: Reviewing, validating, and entering high-volume invoices into accounting

systems.

· Three-Way Matching: Matching invoices to purchase orders (POs) and receiving documents to ensure accuracy.

· Payment Scheduling: Processing payments via ACH, checks, or wire transfers, ensuring adherence to payment terms.

· Reconciliation & Reporting: Reconciling vendor statements, managing petty cash, and generating aging reports.

· Vendor Management: Handling vendor inquiries, resolving billing disputes, and maintaining updated vendor records.

· Support best practice and lean initiative improvements in the function, including automation of processes.

· Support other areas of finance and reporting team, as required.

EXPERIENCE & BACKGROUND

Requirements of the role:

· Education: High school diploma required; associate or bachelor’s degree in accounting/finance is often preferred.

· Previous experience in Accounts Payable Role.

· Ability to communicate and liaise effectively with people of all levels to a good standard.

· Good interpersonal skills with the ability to work with a diverse team.

· Ability to work independently and flexibly, and as part of a team.

· Methodical, organized and an eye for detail.

· Good time management.

· Strong Microsoft Office skills, especially Excel.

We offer salary MXN 25000-30000 per month plus benefits.