Buying Assistant, Remote Opportunity (Ciudad de México)

What You’ll Do

The US Buying Assistant plays a crucial role in optimizing the coordination of our product portfolio, encompassing bicycles, parts, and accessories, specifically for the US market. This remote position offers flexibility of working from Mexico and supports our US-based Parts & Accessories Buyer and our US Category Manager based in Australia. The role involves ensuring precision and efficiency of product data, inventory management, and supply chain logistics.

Product and data Management

• Provide new product SKUs to be utilized by the Merchandising team for Shopify.
• Upload promotional pricing into Shopify upon Category Manager’s request.
• Maintain and ensure the accuracy of our product database, including customs information like HTS codes.
• Assist in creating and improving global product creation templates.
• Prepare data for monthly and regular cross-checking reports, comparing purchase orders against actual inventory and 3PL stock.
• Conduct monthly cost analysis of 3PL by bikes, parts and accessories, and produce reports regarding stock availability, receiving, shipping and more.

Purchasing and Logistics

• Create purchase orders for bicycles, parts, and accessories.
• Assist with product orders, pre-orders, and shipping logistics.
• Coordinate the end-to-end IWS (Inbound Warehouse System) process, from order placement to receipt.
• Arrange trucking and appointment pick up from port to warehouse.
• Troubleshoot inbound 3PL issues in collaboration with Customer Service and Inventory Coordinator.

Financial and Administrative Support

• Verify the accuracy of landed costs and FX rates in our Business Partner (BP) system.
• Ensure all invoices are accurate and correctly entered into BP.
• Assist the Category Manager with data preparation for requesting credit notes from suppliers.
• Import and export data for reports and error analysis.

Cross Functional Collaboration

• Work closely with Finance, Warranty and Warehouse teams to resolve any data entry errors in Brightpearl that could impact accuracy and efficiency.
• Record and update all Buying Assistant processes and workflows into training documents.
• Provide administrative support to the Category Manager and P&A Buyer as needed.

Process Improvement & AI Utilization

• Provide feedback on how systems, processes, and products can be continuously improved.

What You’ll Have

• No formal qualifications required.
• Proven experience in a similar role, preferably within a retail or e-commerce environment.
• Familiarity with a broad range of bicycle products, parts, and accessories (desirable).
• Experience with inventory management systems (e.g., BrightPearl) and business management platforms is a plus.
• Strong attention to detail and a high level of accuracy.
• Proficiency in data entry and database management.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a remote, international team.
• Strong communication skills, both written and verbal.
• Fluent in English is essential.