Tender & Proposal Coordinator

Job Summary

Support the execution of tenders and proposals by coordinating bid activities, ensuring compliance with established processes, and maintaining high-quality proposal submissions. This role works within defined governance frameworks to improve bid quality, data accuracy, process efficiency, and overall commercial performance while supporting the Commercial Center of Excellence.

Responsibilities

Requirements

• 1-2 years of experience in tendering, proposal management, commercial operations, sales support, or similar business environments.
• Experience supporting RFIs, RFQs, RFPs, and ITTs throughout the proposal lifecycle.
• Ability to coordinate technical, commercial, and administrative stakeholders to meet bid deadlines.
• Strong attention to detail with a compliance-focused mindset.
• Strong organizational, execution, and time-management skills.
• Experience preparing proposal documentation and submission packages.
• Proficiency with Microsoft Excel (advanced) and PowerPoint.
• Strong written and verbal English & Spanish communication skills.
• Ability to work effectively in cross-functional and matrixed environments.

Preferred Requirements

• Oilfield Services or Energy industry experience.
• Experience with CRM platforms such as Salesforce.
• Familiarity with proposal management tools.
• AI-assisted document review experience.
• Portuguese language skills.

Qualifications

Qualifications

• Bachelor's degree in Business, Engineering, Finance, Economics, or related discipline.
• Ability to manage bid documentation and compliance reviews.
• Understanding of proposal lifecycle management and quality control.
• Ability to work within approval processes and governance frameworks.
• Commitment to compliance and continuous improvement.
• Willingness to travel up to 10%.