Senior Accounts Receivable & Accounts Payable Clerk

This is a full-time contractor opportunity, 100% remote, with compensation paid in USD.

About the Job

We are seeking an experienced Senior Accounts Receivable & Accounts Payable Clerk to manage day-to-day AR and AP activities within a fast-paced accounting environment.

This role will be responsible for processing and overseeing Accounts Receivable and Accounts Payable transactions, researching and resolving discrepancies, managing past-due accounts, supporting payment processing, and serving as a primary point of contact for customers and vendors regarding billing and payment matters.

The Senior AR/AP Clerk will also provide day-to-day guidance, training, and transaction review for a junior AR/AP team member. Reporting to the Chief Financial Officer, this position requires someone who can work independently, communicate effectively with internal and external stakeholders, and maintain accurate financial records while managing recurring deadlines.

The role supports a medical device manufacturing environment , where accuracy, organization, sound judgment, and strong accounting fundamentals are essential.

Key Responsibilities

• Serve as a primary point of contact for customers and vendors regarding invoices, payments, credits, account status, and related inquiries.
• Research, monitor, and follow up on past-due Accounts Receivable balances, including direct customer contact by phone and email.
• Document collection activities and identify accounts requiring escalation, credit hold, or further review.
• Prepare Accounts Payable cash requirements and support approved disbursements through ACH, wire transfers, and other payment platforms.
• Process and record Accounts Receivable invoices, receipts, and cash applications.
• Process Accounts Payable invoices and payments, including matching invoices against purchase orders and receiving documentation.
• Monitor invoice approvals to ensure timely AP processing.
• Research and resolve invoice discrepancies, pricing and quantity variances, unmatched receipts, and payment application issues.
• Maintain accurate customer and vendor account information, including payment terms and supporting documentation.
• Prepare AR aging, collections status, and AP aging reports for management.
• Maintain accurate AR and AP sub-ledgers and support account reconciliations.
• Assist with month-end and year-end close activities, including accruals for received but not invoiced items.
• Maintain information and documentation required for 1099 year-end reporting.
• Provide day-to-day work direction, training, and transaction review for the AR/AP Clerk.
• Support external audit documentation and compliance with established internal controls and approval processes.
• Identify and support improvements to AR/AP processes, documentation, and controls.
• Support additional accounting and finance projects as needed.

Required Qualifications

• 3+ years of accounting experience, including hands-on experience with both Accounts Payable and Accounts Receivable.
• Experience researching and collecting past-due Accounts Receivable balances, including direct communication with customers by phone and email.
• Experience processing AP and AR transactions within an ERP system.
• Experience matching invoices against purchase orders, vouchers, or receiving documentation.
• Experience researching customer accounts and ensuring payments are accurately applied.
• Experience communicating professionally with customers and vendors regarding billing and payment matters.
• Intermediate Microsoft Excel skills, including sorting, filtering, PivotTables, and lookup functions.
• Strong accounting fundamentals and attention to detail.
• Strong organizational and communication skills.
• Ability to work independently, prioritize competing responsibilities, and meet recurring deadlines.
• Ability to handle confidential customer, vendor, and financial information appropriately.

Preferred Qualifications

• Experience with Microsoft Dynamics 365 Business Central or another ERP system.
• Experience preparing cash requirements schedules, AR Aging, and AP Aging reports.
• Experience with sales and use tax, customer credit review, and collections practices.
• Experience supporting AR and AP processes across multiple locations or legal entities.
• Experience in manufacturing, medical devices, or another regulated industry.
• Previous experience providing guidance, training, or transaction review to junior accounting team members.
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred but not required.

Education

High school diploma or equivalent required. An Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred but not required.