Receptionist / Administrative Assistant

Receptionist / Administrative Assistant serves as the first point of contact for the company, ensuring a professional and welcoming environment for visitors, employees, and external stakeholders. This role also provides comprehensive administrative support to the HR & Administration department, ensuring smooth and efficient daily operations. The ideal candidate is highly organized, proactive, service-oriented, and capable of handling multiple tasks in a fast-paced environment.

Key Responsibilities:

• Greet and assist visitors, clients, and vendors
• Manage calls, emails, and correspondence in both English and Spanish
• Maintain a tidy and presentable reception area
• Coordinate meeting room bookings and office logistics
• Provide day-to-day administrative support to the HR & Admin Director and team Executive Board.
• Manage calendars, appointments, and travel arrangements
• Prepare and organize documents, reports, and presentations
• Maintain filing systems (physical and digital), ensuring accuracy and confidentiality
• Support employee records management and documentation control
• Coordinate office supplies, vendor services, and general office maintenance
• Assist in organizing company events, meetings, and internal communications
• Liaise with internal teams and external vendors
• Support follow-ups on pending administrative tasks

Education:

• Bachelor’s degree or relevant technical/administrative certification

Technical Skills:

• 1–3 years of experience in receptionist or administrative roles.
• Fully bilingual in English and Spanish (written and verbal).
• Strong organizational, communication, and multitasking skills.
• High attention to detail, professionalism, and confidentiality.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).

Languages and Availability:

• Advanced English required (spoken and written).