Junior Administrator, Human Resources (Guadalajara)

Introduction to role

We are seeking two Junior Administrators to join our global team within the Human Resources (HR) department at AstraZeneca. These positions, based in our Guadalajara office, will provide administrative support to the senior leaders of the HR function. As the initial point of contact for many of our HR Senior Leaders, these roles play a crucial part in shaping the reputation of the department. The fast‑paced and dynamic environment requires resilience and adaptability. As a member of a team of 11, you will be responsible for responding to both routine and urgent business‑critical requests across multiple time zones.

Accountabilities

• Coordinate appointments, arrange travel, and process expense reports for the HR Leadership Team’s PAs and HR Senior Leaders.
• Provide support for both processes and projects as needed, ensuring that all inquiries are addressed promptly and professionally and supporting the facilitation and smooth operation of global and local departmental activities.
• Schedule and facilitate meetings and teleconferences using various platforms, including Microsoft Teams and Zoom, adopting a learning mindset to effectively utilize technology for seamless communication and collaboration.
• Leverage office tools, particularly Excel and PowerPoint.
• Serve as the primary contact for the creation and tracking of purchase orders for the HR department, while being trained as a SuperUser in AstraZeneca’s processes and systems.

Essential Skills/Experience

• Effective verbal and written communication skills.
• Ability to operate standard office equipment.
• Strong numeracy and accuracy.
• Keyboard proficiency and knowledge of relevant software.
• Basic customer service skills.
• Telephone skills.
• 1–2 years of administrative experience in a fast‑paced environment.
• Works well independently and as a team member.
• Driven to strive for solutions with a "can‑do" attitude.
• Written and spoken proficiency in English.

Desirable Skills/Experience

• Previous administrative support experience in Human Resources or a global organization.