Hybrid Executive Assistant (Full-time) (Tijuana)

Overview

Location: HYBRID (Primarily based in Mexico, occasional meetings in San Diego)

We are seeking a highly reliable, detail-oriented, and proactive bilingual (Spanish-English) Executive Assistant to become a long-term part of our law firm. This is a hybrid position, primarily remote and based in Mexico, with occasional in-person meetings in San Diego. The role is primarily administrative, with tasks requiring strong organizational skills, initiative, and discretion. Most client communication and documentation will be in Spanish, but fluency in English (about 80% proficiency) is necessary to communicate effectively with the full team.

We value commitment and consistency. If you’re dependable, work well independently and with a team, and are eager to grow professionally within a supportive legal environment, we encourage you to apply.

Key Responsibilities

• Administrative Support
  • Organize and manage documents, presentations, and correspondence.
  • Assist with document preparation and maintenance of legal records.
  • Handle confidential information with the highest discretion.
  • Schedule appointments, maintain calendars/databases, and coordinate meetings.
  • Follow up with clients regarding upcoming meetings and missing documentation.
  • Maintain clear, timely, and professional communication with clients and colleagues.
• Task & Project Management
  • Use Notion to manage tasks, databases, and workflows.
  • Take initiative to optimize internal processes and improve efficiency.
  • Help keep the team on track with deadlines and administrative procedures.
• Support Tools
  • Basic knowledge of Canva to assist in creating presentations and internal materials.
  • Understanding of collaborative tools like Notion.

What We’re Looking For

• Strong reliability, commitment, and consistency.
• Bilingual: Full fluency in Spanish, strong command of English (at least 80% written/spoken).
• Detail-oriented with excellent organizational and follow-up skills.
• Tech-savvy and comfortable using platforms like Notion and Canva.
• Legal experience is a plus , but not required.
• Ability to work independently and handle confidential information with discretion.
• Own a reliable computer, internet connection, and phone for remote work.

Compensation

Pay: $5,000.00 - $7,000.00 per week

Application Questions

• Are you currently based in Mexico and available for occasional meetings in San Diego?
• Do you have access to a reliable computer, phone, and high-speed internet for remote work?

Work Location

Remote