Talent Acquisition Coordinator

Integon is a part of The Allstate Corporation, which means we have the same innovative drive that keeps us a step ahead of our customers’ evolving needs. It’s how we’ve become industry leaders in property and casualty insurance servicing. We support our insurance company affiliates by offering property and casualty insurance products inclusive of personal auto, homeowners, RV, motorcycle, small business auto insurance and more.

Job Description

The TA Coordinator provides administrative and operational support to Talent Acquisition processes, ensuring a positive candidate experience throughout post-offer activities. This role is primarily responsible for managing pre-hire documentation, coordinating onboarding activities, supporting background check processes, maintaining compliance requirements, and ensuring accurate process tracking and reporting. This position is highly detail-oriented and process-driven, requiring strong organizational skills, confidentiality, and the ability to manage multiple tasks simultaneously. It is not a recruiting or interviewing role. The primary focus is operational excellence and candidate support throughout the hiring lifecycle.

Key Responsibilities

Pre-Hire & Onboarding Operations

• Coordinate and manage pre-employment documentation for new hires.
• Ensure all required documents are completed accurately and submitted on time.
• Serve as the primary point of contact for candidates after offer acceptance, providing guidance and support throughout the onboarding process.
• Partner with Talent Acquisition teams to deliver a seamless pre-onboarding and onboarding experience.
• Monitor candidate progress and proactively address potential delays or issues.

Background Checks & Compliance

• Coordinate and track background check activities for new hires.
• Review and validate sensitive documentation and information.
• Ensure timely completion of compliance-related requirements.
• Escalate issues, discrepancies, or delays when appropriate.
• Maintain accurate records and process documentation.

Talent Acquisition Operations Support

• Maintain hiring-related records, reports, and tracking tools.
• Support internal Talent Acquisition communications.
• Assist with administrative activities within the department.
• Manage invoices, receipts, and expense-related documentation.
• Coordinate expense information with Finance when required.
• Provide support for Talent Acquisition events and initiatives as needed.

Requirements & Qualifications

• Work schedule: Monday-Friday 8:00 AM – 6:00 PM (or 7:00 AM – 5:00 PM as an option)
• Onsite position with eligibility for a hybrid work arrangement after 3 to 6 months, depending on performance and learning progression.
• Strong organizational and time-management skills.
• Ability to manage confidential information with professionalism and discretion.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications and knowledge on AI tools.
• Sense of Urgency and Follow-Up Adaptability Customer Service Orientation Experience
• Experience 0-2 years of experience in HR Administration, Talent Acquisition Operations, Administrative Coordination, or related field.
• Experience using Workday, Applicant Tracking Systems (ATS), onboarding platforms, or similar HR technologies (preferred)
• Experience working with personnel documentation, onboarding activities, or compliance processes. (preferred)

Supervisory Responsibilities

This job does not have supervisory duties.

Skills

Analytical Thinking, Interview Process, Onboarding, Recruitment Operations, Talent Acquisition

Joining our team isn’t just a job — it’s an opportunity. One that takes your skills and pushes them to the next level. One where you can shape the future of protection while supporting causes that mean the most to you.

Joining our team means being part of something bigger – a winning team making a meaningful impact.

Direct General Auto & Life, Personal Express Insurance, Century-National Insurance, ABC Insurance Agencies, NatGen Preferred, NatGen Premier, Seattle Specialty, National General Lender Services, ARS, RAC Insurance Partners, Mountain Valley Indemnity, New Jersey Skylands, Adirondack Insurance Exchange, VelaPoint, Quotit, HealthCompare, AHCP, NHIC, Healthcare Solutions Team, North Star Marketing, Euro Accident.

At Allstate, we work hard to help people live a good life every day. Allstaters are dedicated to serving clients, customers, and communities, which allows employees to find meaning and value in their work. Allstate offers an environment that fosters innovative thinking where you’ll be able to explore your ideas and feel proud of the work you do. Allstate helps protect nearly 16 million households with auto, home, life, and retirement products.

We want every professional connected to Allstate to be committed to giving our customers the best and that means finding the best talent.

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