Controller (Guadalajara)

ONE400, Inc., is an award winning design, digital marketing, and product development studio that works exclusively in the legal industry. We are looking for hardworking and dedicated innovators to help us continue to change how legal services are marketed, sold and designed so that all people have better access to justice. Our team is composed of marketers, developers, designers, lawyers and product professionals. ONE400’s mission is to create and implement next generation law marketing and technology solutions that allow law firms and legal tech organizations to offer services that promote access to justice, improve the quality of legal services and reach a broader audience. We also care deeply about employees and have won a best employer award from Gusto.

Description

Your responsibilities

• Ensures the integrity of accounting information by recording, verifying and entering transactions.
• Prepares and records asset, liability, revenue and expense entries by compiling and analyzing account information.
• Maintains general ledger by preparing trial balance and reconciling entries.
• Prepares financial reports key to business growth, sales forecasts, commission tracking, monthly P&L, etc.
• Substantiates financial transactions by auditing documents.
• Prepares monthly budget-to-actual cost analysis.
• Assists with annual audit, tax returns and other regulatory filing requirements.
• Update and document business processes and accounting policies to maintain and strengthen internal controls.
• Oversees the payroll and accounts payable processing.
• Assists with the maintenance and upgrades of software used by the organization.
• Secures financial information, ensuring data is properly maintained and filed, with appropriate backups.
• Protects the organization's value by keeping information confidential.
• Provide comprehensive financial updates to senior management by evaluating, analyzing, and reporting appropriate data points.
• Develop, implement, and maintain financial controls and guidelines.
• Achieve budgeting goals with proper scheduling, analysis, and corrective action.
• Maximize payroll efficiency through innovative process development.
• Help develop and support short and long-term operational strategies.
• Maintains and enforces a documented system of accounting policies and procedures.
• Manage outsourced functions.
• Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives.
• Oversee the accounting operations of subsidiary corporations, especially their control systems, transaction-processing operations, and policies and procedures.
• Manage financial operations across all ONE400 business lines (e.g., SLG, MX operations, etc.).
• Other duties and projects as assigned.
• Manage and monitor all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements as well as the requirements of private contributions, loans, and government contracts.
• Maintain internal control safeguards for the receipt of revenue, costs and both team and organizational budgets and presente expenditures.
• In conjunction with the CFO, establish financial and operating benchmarks, budgets, program monitoring, and reporting standards on a bi-weekly, monthly, and annual basis.
• Implement consistent accounting policies, practices, and procedures across all programs, upholding federal, state, and local legal standards by remaining knowledgeable about existing, new, and future legislation.
• Develop and enforce internal controls to maximize protection.

Desired skills and experience

• A minimum of three years of related experience.
• Degree in Accounting, Finance or relevant field.
• Thorough knowledge of basic accounting procedures.
• In-depth understanding of Generally Accepted Accounting Principles (GAAP).
• Experience with general ledger functions and the month-end/year-end close process.
• Hands‑on experience with QuickBooks.
• Advanced Excel skills including Vlookups and pivot tables.
• Proficiency in working with distributed teams. Using Slack, video and other tools to meet with colleagues.
• Excellent organization and communication skills, both oral and written.
• Accuracy, attention to detail and adherence to deadlines.
• Ability to establish priorities, maintain a variety of projects and activities simultaneously, and to complete work in a thorough, accurate and timely manner.
• Self‑motivated and able to work both independently and collaboratively with minimal supervision.
• A positive attitude and willingness to support ONE400’s mission and efforts as needed.
• Proactive and forward‑thinking.
• Comfortable with intense work contexts, such as during times we are responding to emergencies, etc.
• Advanced MS Excel skills.
• Detail‑oriented with ability to prioritize multiple projects.
• Ability to meet tight deadlines and maintain focus under pressure.