Accounts Payable Lead (Nuevo Laredo)

Job Description

Scope of Position

Manage Accounts Payables processes, including setting up Service Provider accounts, receive, review, verify, approve and record payables and manage the disbursement process to ensure Service Providers are paid timely.

Metrics

• People
• All team members to complete 52 hour training per year (4.33 per month).
• All team members to complete all mandatory training timely.
• Finance
• Supplier invoices entry within 24 hours after receipt in Accounting.
• Training
• Comply with the 52 hour training per year (4.33 per month).
• Complete all mandatory training timely.

Administration and Personnel Management

• Exemplify and Teach Our Culture, Mission and Goals.
• Follow the 10 Critical Success Factor.
• Own your self-development.
• Prepare, follow-up and execute on your personal development goals.
• Support in establishing a structure to cover the department's needs, taking into account future growth.
• Ensure that the department is properly staffed, structured and organized to avoid work overload, delegate activities with proper guidance and training, and interview regularly.
• Manage and monitor internal service execution within the Accounting department.
• Be a point of escalation for issues related to accounting.
• Ensure oversight, including self-assessments and daily monitoring so that issues are resolved at the root cause level.
• Ensure that accounting staff meets their work schedules and report on time the payroll to the administrative area.
• Build healthy cross-functional relationship.
• Ensure a healthy work environment, promote team spirit and cohesiveness in the department as well as working together with other teams.
• Participate on initiatives and projects of the Accounting team.
• Participate in other departments meetings, support projects and initiatives at every level.
• Assist the supervisor in completing timely and valuable Performance Reviews & PDP every 12 months and 1:1s every 3 months.

Finance & Operations

• Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle.
• To safeguard assets of the company by effectively managing the daily Accounts Payable and Disbursement operations, ensuring only valid liabilities of the company are met.
• Coordinate the A/P Processes to receive, review, verify and approve Service Providers timely.
• Assist in Internal Control Evaluations and Internal/External Audits by preparing required information/documentation.
• Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision, and Tax is accounted for.
• Perform Service Provider payable audits on a regular basis to check bill charges to agreed rates and services are accounted for in the correct product and cost GL.
• Support Accounting Department with miscellaneous projects and assignments.
• Ensure compliance in following all company policies and regulations. Perform with outstanding integrity and pride.
• Reconcile accruals.
• Follow up corporate guidelines on Service Providers Bank account set up and maintenance.
• Safeguard assets of the company by effectively managing the daily Accounts Payables operations and assisting in the Credit Management operations thus improving cashflow and liquidity.
• Generate and deliver timely Statements and perform timely reconciliations.
• Maintain a filing system in accordance with internal and local document retention policies (i.e., upload the remittance advice to the deposit in exp.o Accounting).
• Produce Exception Reports for the Weekly AP Meeting per company AP Goals, Aging Analysis, No Reserves, 100% Payment within Terms.
• Assist in Internal Control Evaluations and Internal/External Audits by preparing required information/documentation.
• Escalate problems or concerns to Accounting Supervisor and Manager, product and service managers and/or Operations Manager and DM as necessary.

Compliance

• Understand and comply with company internal controls, specifically the Fınancıal Process Control Documentation.
• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity.
• Maintain highest