IT Financial Operations & Vendor Management Analyst

526882

29-Oct-2026

Information Technology

Finance

Position Summary

The IT Financial Operations & Vendor Management Analyst is responsible for the day to day administration, control, analysis, and reporting of IT operational expenditures, vendor financial activities, procurement transactions, and cost allocations. The role serves as liaison between IT, Finance, Procurement, Accounts Payable, and external vendors to ensure financial accuracy, budget transparency, policy compliance, and operational efficiency.

Key Accountabilities

Organizational Relationships

Reports to IT Finance or Financial Operations leadership and partners with IT Service Managers, Procurement, Finance, Accounting, Vendor Managers, and external suppliers.

Decision Making Authority

Exercises independent judgment in invoice validation, procurement administration, reconciliation activities, chargeback calculations, vendor issue resolution, and financial control compliance. Escalates material financial risks, budget concerns, and policy exceptions.

Minimum Qualifications

Bachelor degree in Finance, Accounting, Business Administration, Information Systems, or related discipline. Experience supporting financial operations, procurement, accounts payable, vendor management, or IT financial management.

Preferred Qualifications

Experience with SAP, OneSRM, Concur, Trintech, NextGen, IOL, advanced Excel reporting, budgeting, forecasting, and IT cost management.

Core Competencies

Financial Operations Management; Vendor Management; Procurement Administration; Cost Center Management; Financial Analysis; Reconciliation; Budget Controls; Compliance; Communication; Stakeholder Management; Process Improvement; Problem Solving.

Performance Measures

Invoice accuracy and timeliness, procurement cycle completion, chargeback accuracy, reconciliation completion, audit compliance, stakeholder satisfaction, reporting quality, and budget visibility.

Working Conditions

Hybrid office environment with significant interaction across finance, procurement, vendor, and IT organizations.

· Manage IT financial operations for multiple cost centers and service portfolios.

· Process, validate, approve, and monitor vendor invoices and related payment activities.

· Administer procurement requests, purchase orders, goods receipts, invoice approvals, and financial documentation.

· Perform monthly allocations, chargebacks, reconciliations, and financial close activities.

· Analyze spending trends, budget performance, and variances; develop management reporting.

· Maintain vendor billing oversight, contract compliance, renewals, and financial governance controls.

· Support audits and ensure adherence to internal controls and corporate financial policies.

· Provide process guidance, training, and subject matter expertise to stakeholders.

· Drive continuous improvement initiatives that increase efficiency, compliance, and data quality.

Job Description

· The IT Financial Operations & Vendor Management Analyst is responsible for financial governance, vendor invoice management, procurement support, chargeback administration, and cost center oversight across IT operations. This role serves as the primary liaison between IT service managers, vendors, finance teams, and procurement organizations to ensure accurate financial processing, compliance with corporate policies, timely vendor payments, and effective management of IT-related expenditures.

· The position provides end-to-end ownership of procurement and invoicing processes, including purchase order administration, financial reconciliations, chargebacks, accruals, budget monitoring, and financial reporting. The role also acts as a subject matter expert for SAP, OneSRM, NextGen, and related financial systems.

Key Responsibilities

Financial Operations & Controls

· Manage day-to-day financial operations for IT cost centers and services.

· Ensure integrity and accuracy of financial records, transactions, and supporting documentation.

· Review and reconcile expenditures, accruals, journal entries, and internal cost allocations.

· Monitor financial activities in compliance with corporate accounting policies and fiscal calendars.

· Support month-end and year-end close activities, including accrual processing, charge validations, and cost center balancing.

· Maintain financial control workbooks, tracking tools, and reporting documentation.

Procurement & Purchase Order Administration

· Serve as the primary point of contact for OneSRM cart creation and purchase order support within IT organizations.

· Create and maintain procurement requests for technology services, hardware, software, leasing programs, and managed services.

· Validate contract documentation, funding sources, cost centers, WBS elements, and vendor information prior to PO creation.

· Monitor open purchase orders and invoice activity to ensure timely closure and financial accuracy.

· Maintain procurement documentation and control records supporting audits and compliance reviews.

· Act as a key financial liaison for strategic service providers and technology vendors.

· Participate in recurring vendor governance meetings to review open contracts, purchase orders, billing activity, aging invoices, and service-related issues.

· Maintain contract and billing oversight to ensure compliance with contractual terms.

· Coordinate with contract management teams and service managers regarding renewals, funding, extensions, and cancellations.

· Proactively identify and resolve billing and contract-related risks.

· Perform monthly chargeback calculations and allocations for IT services and assets.

· Process internal cost allocations and K-form transactions.

· Reconcile telecommunications, infrastructure, hardware, software, and managed service expenses across multiple cost centers.

· Prepare supporting documentation and reports for chargeback activities.

· Ensure all allocated costs are supported, validated, and processed within defined deadlines.

· Prepare and maintain detailed reconciliations for vendor services, technology leases, infrastructure services, and shared-cost programs.

· Analyze financial reports, vendor billing data, mediation reports, and procurement records.

· Research contracts, purchase orders, invoices, chargebacks, and cost-center activity to resolve discrepancies.

· Track savings, cost avoidance opportunities, and budget performance.

· Support financial reviews with managers and stakeholders through analysis and reporting.

Stakeholder Support & Training

· Provide guidance and training on procurement, invoicing, financial controls, and related processes.

· Support business users and managers with questions regarding financial transactions and procurement requests.

· Develop and maintain process documentation, templates, and procedural guides.

· Assist colleagues with invoice processing, journal entries, chargebacks, and financial reconciliation activities.

· Participate in cross-functional meetings supporting operational and financial objectives.

Systems & Tools

· Mendix and Mendix QA

· Siemens internal tools like ORC, SCD, GMDM or SAL

· Financial Operations Management

· Accounts Payable and Invoice Processing

· Procurement and Purchase Order Management

· Budget Monitoring and Cost Center Administration

· Financial Reconciliation and Analysis

· Internal Controls and Compliance

· Process Improvement

· Problem Solving and Root Cause Analysis

· Training and Knowledge Sharing

· Advanced Excel and Reporting Skills

· Attention to Detail

· Cross-functional Collaboration

Scope of Impact

· Supports financial administration for multiple IT service areas and cost centers.

· Manages high volumes of vendor invoices, purchase orders, chargebacks, and financial transactions.

· Ensures timely payment processing and compliance with internal financial controls.

· Maintains critical relationships with vendors, procurement teams, finance organizations, and IT service managers.

· Contributes to financial accuracy, audit readiness, budget visibility, and operational continuity across the IT organization.

Equal Employment Opportunity Statement

IT Financial Operations & Vendor Management Analyst

More detailed Position Summary

· The IT Financial Operations & Vendor Management Analyst is responsible for financial governance, vendor invoice management, procurement support, chargeback administration, and cost center oversight across IT operations. This role serves as the primary liaison between IT service managers, vendors, finance teams, and procurement organizations to ensure accurate financial processing, compliance with corporate policies, timely vendor payments, and effective management of IT-related expenditures.

· The position provides end-to-end ownership of procurement and invoicing processes, including purchase order administration, financial reconciliations, chargebacks, accruals, budget monitoring, and financial reporting. The role also acts as a subject matter expert for SAP, OneSRM, NextGen, and related financial systems.

Key Responsibilities

· Manage day-to-day financial operations for IT cost centers and services.

· Ensure integrity and accuracy of financial records, transactions, and supporting documentation.

· Review and reconcile expenditures, accruals, journal entries, and internal cost allocations.

· Monitor financial activities in compliance with corporate accounting policies and fiscal calendars.

· Support month-end and year-end close activities, including accrual processing, charge validations, and cost center balancing.

· Maintain financial control workbooks, tracking tools, and reporting documentation.

Invoice Management & Payment Processing

· Oversee the full lifecycle of vendor invoice processing from receipt through approval and payment.

· Review invoices against purchase orders, contracts, and service agreements to ensure accuracy and compliance.

· Investigate discrepancies, coordinate corrections, and reject inaccurate or duplicate invoices when necessary.

· Process invoice adjustments, reversals, and repostings.

· Monitor invoice queues daily to prevent service interruptions, payment delays, or late fees.

· Collaborate directly with vendors regarding invoice inquiries, payment status, and billing issues.

Procurement & Purchase Order Administration

· Serve as the primary point of contact for OneSRM cart creation and purchase order support within IT organizations.

· Create and maintain procurement requests for technology services, hardware, software, leasing programs, and managed services.

· Validate contract documentation, funding sources, cost centers, WBS elements, and vendor information prior to PO creation.

· Monitor open purchase orders and invoice activity to ensure timely closure and financial accuracy.

· Maintain procurement documentation and control records supporting audits and compliance reviews.

Vendor & Contract Management

· Act as a key financial liaison for strategic service providers and technology vendors.

· Participate in recurring vendor governance meetings to review open contracts, purchase orders, billing activity, aging invoices, and service-related issues.

· Maintain contract and billing oversight to ensure compliance with contractual terms.

· Coordinate with contract management teams and service managers regarding renewals, funding, extensions, and cancellations.

· Proactively identify and resolve billing and contract-related risks.

Chargeback & Cost Allocation Management

· Perform monthly chargeback calculations and allocations for IT services and assets.

· Process internal cost allocations and K-form transactions.

· Reconcile telecommunications, infrastructure, hardware, software, and managed service expenses across multiple cost centers.

· Prepare supporting documentation and reports for chargeback activities.

· Ensure all allocated costs are supported, validated, and processed within defined deadlines.

Financial Analysis & Reconciliation

· Prepare and maintain detailed reconciliations for vendor services, technology leases, infrastructure services, and shared-cost programs.

· Analyze financial reports, vendor billing data, mediation reports, and procurement records.

· Research contracts, purchase orders, invoices, chargebacks, and cost-center activity to resolve discrepancies.

· Track savings, cost avoidance opportunities, and budget performance.

· Support financial reviews with managers and stakeholders through analysis and reporting.

Stakeholder Support & Training

· Provide guidance and training on procurement, invoicing, financial controls, and related processes.

· Support business users and managers with questions regarding financial transactions and procurement requests.

· Develop and maintain process documentation, templates, and procedural guides.

· Assist colleagues with invoice processing, journal entries, chargebacks, and financial reconciliation activities.

· Participate in cross-functional meetings supporting operational and financial objectives.

Systems & Tools

· SAP

· OneSRM

· NextGen

· IOL

· Trintech

· Mendix and Mendix QA

· Concur

· Microsoft Excel

· Microsoft Office Suite

· Siemens internal tools like ORC, SCD, GMDM or SAL

· Vendor tools/portals (ATOS, Orange Business)

Required Competencies

· Financial Operations Management

· Accounts Payable and Invoice Processing

· Procurement and Purchase Order Management

· Vendor Relationship Management

· Budget Monitoring and Cost Center Administration

· Financial Reconciliation and Analysis

· Internal Controls and Compliance

· Contract Administration

· Process Improvement

· Problem Solving and Root Cause Analysis

· Training and Knowledge Sharing

· Advanced Excel and Reporting Skills

· Attention to Detail

· Cross-functional Collaboration

Scope of Impact

· Supports financial administration for multiple IT service areas and cost centers.

· Manages high volumes of vendor invoices, purchase orders, chargebacks, and financial transactions.

· Ensures timely payment processing and compliance with internal financial controls.

· Maintains critical relationships with vendors, procurement teams, finance organizations, and IT service managers.

· Contributes to financial accuracy, audit readiness, budget visibility, and operational continuity across the IT organization.

Equal Employment Opportunity Statement

Siemens is an Equal Opportunity and Amplative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.