Technology Cost Management Analyst

Role Summary

The Technology Cost Management Analyst examines and works with financial data within the realm of the IT organization with the goal of insuring smooth, timely, and accurate functionality of IT’s internal financial processes. There is a strategic and critical need to understand how IT services and assets translate into chargeable components—such as the timing differences between monthly recurring charges (typically billed in advance), usage-based services (often billed in arrears), and software licensing, which frequently involves prorated charges that may not align precisely with purchase orders. This understanding is essential for accurate financial planning, reconciliation, and cross-functional alignment between IT and Finance. More specifically, the Technology Cost Management Analyst supports the IT organization as a whole to insure budgetary alignment, support existing cost distribution processes and assist in creating new ones when needed. This position has broad exposure and functions as a liaison between IT and other Corporate teams such as Finance, Tax, HR, as well as operational platform finance contacts.

Responsibilities

• Vendor invoice process tracking, to include tracking against Purchase Orders created for goods.
• Coding & review of invoices in SAP environment.
• Monthly reclass functions, including but not limited to the following products/services:
  • Redistribution of costs from a single invoice across multiple cost centers using vendor or FLS owner provided reporting.
  • Redistribution of costs from a single invoice over a longer‑term future service period, where IT pays the cost in advance and recoups this prepayment with monthly reclasses to users of said service.
  • Redistribution of licensing reservation costs.
  • IT places software licensing reservations for various products and provides license to the end user then charges new users on a monthly basis from vendor provided list.
  • US IMACD purchases (and sometimes other purchases) that are placed on Corporate Pcard and reclass once a month.
• Monthly accruals to include:
  • Review of PO & Invoice log for status/current balances/inquiries.
  • Cloud based storage & services.
  • Other accruals as needed.
• Budgetary analysis and cost comparisons, as needed.

Requirements

• Expert in Excel – including advanced formulas, pivot tables, data analysis tools, and complex charting techniques.
• Solid experience in SAP or other major ERP systems, to include ability to run advanced queries in both G/L and A/P, look up Customer information in A/R and export data into other formats for review/analysis.
• High level of accuracy when dealing with data, and the ability to effectively analyze errors.
• Fluent English (speaking & writing) with ability to communicate effectively across a broad range of global recipients.

Preferred skills

• Prior experience in large organizations dealing with multiple Legal Entities with regard to billing and movement of monthly costs from one Organization/Legal Entity to another.
• Ability to relay/explain complex concepts necessary to understanding with relation to cost distributions to staff members with very little to no IT experience.
• Understanding of the functionality and purpose of reclass and cost distributions.
• Analytic thinking patterns and ability to solve problems creatively, with management guidance, when needed.
• Working knowledge of US GAAP and SOX regulations.