Administrative Assistant - R&D

We are a US-based company specializing in blueberry genetics, plants, and grower support for leading blueberry producers worldwide. From our start in Oregon over 40 years ago, we’ve expanded to nurseries in Mexico, Peru, Spain, South Africa, Netherlands, and China. Our mission is to help growers succeed by providing top genetics, expert support, and strong partnerships. Fall Creek is creating a world with better blueberries.

POSITION NAME: R&D Administrative Assistant

Application requirement: Please submit your resume in English.

JOB SETTING: Office setting involves working across two office locations outside Guadalajara with remote work flexibility.

Fall Creek’s nursery and principal offices are located in Tala and Sayula, Jalisco.

Virtual communication with all regions in different time zones.

ROLE: The R&D Administrative Assistant provides comprehensive administrative, operational, logistical, and clerical support to the Research and Development (R&D) department. This role is critical in ensuring effective coordination of expenses and administrative processes related to travel, meetings, events, agendas, documentation, protocols, and departmental projects.

Acting as a central coordination point for R&D administrative activities, this role collaborates closely with teams across regions, including administrative and executive assistants, and interacts with external partners as needed.

By ensuring accuracy, compliance, and timely execution of administrative processes, this role enables the R&D team to focus on scientific innovation and strategic objectives. The role requires strong organizational skills, discretion, and autonomy, as well as the ability to manage multiple priorities in a dynamic and technical environment.

ESSENTIAL DUTIES (Other duties may be assigned)

Finance:

• Track expenses, invoices, per diem allowances, and reimbursements.
• Coordinate purchases, travel, and other financial policies for the R&D team

Administrative:

• Prepare reports, presentations, and meeting minutes
• Coordinate appointments and agendas for key meetings
• Formatting of reports and presentations
• Support onboarding new team members, liaise with HR and IT as a central communication point

Travel & Logistics:

• Coordinate domestic and international business travel
• Prepare detailed travel itineraries
• Administrative support in management of vacation and travel calendar
• Provide logistical support for visitors including senior leadership and external stakeholders
• Support planning and execution of annual meetings, workshops, and R&D events

EDUCATION REQUIRED

• Bachelor’s degree studies in Administration, Business, or related fields.

EXPERIENCE REQUIRED

Requires at least 3 years of experience in administrative or executive assistant roles.

Experience in R&D, agriculture, biotech, or technical environments is desirable.

LANGUAGE REQUIRED & COMPETENCES

• Bilingual fluency in English and Spanish.
• Strong computer skills with excellent knowledge of Microsoft Office, SharePoint, OneDrive, SAP Concur, and ERP (Oracle)
• Excellent leadership, communication, and cross-cultural collaboration skills.