Project Contract Manager (Xico) (Valle de Chalco Solidaridad)

Overview

Job Title: Project Contract Manager (PrCM)

Job Code: LE-CM-02_009 (Tier 1), LE-CM-02_010 (Tier 2)

Purpose of the Job

The Project Contract Manager (PrCM) is a key member of the project team, working in close collaboration with the Project Manager and core project team. The PrCM provides guidance and leadership to develop, implement, and drive proactive contract/claim management and risk mitigation strategies in accordance with Alstom's business objectives, including extensions of time (EoT), variations orders, and contract amendments. The PrCM ensures proper record keeping and file preparation in support of robust claim files.

Organization

Organization structure (job belongs to...): Headquarter or Region / Legal (Contract Management)

Reports directly to: Senior Contract Manager or Region Head of Contract Management

Functional report into: Project Management

Other reporting to: N/A

Direct reports: Junior Project Contract Manager and/or Project Contract Administrator (if applicable)

Network & Links

Internal: Customer Director (CD); Project Team (Project Director (PD), Project Manager (PM) and other Project Team members such as Project planner, Project financial controller); Sourcing Legal Counsels and Contract Management Teams worldwide; Legal & Compliance Department; Contract Management Community; Product / Platform teams; Project Management Office; Project Directors and Project Managers worldwide; Key Supplier Contract Manager; Sourcing and Procurement; Regional Insurance Manager

External: Customers, Partners, and suppliers/subcontractors, external counsels

Key Responsibilities

1. Prepares Contract Summary and ensures it is widely communicated and regularly updated.
2. Prepares with Core Project Team Contract Management Strategy Plan (CMSP).
3. Organizes the Contract Management Day with the Core Project Team.
4. Analyzes the contract to build and drive implementation of Contract/Claim Management Strategy Plan, keep it updated and communicated with the project team on a quarterly basis.
5. Contributes to Contract Deliverables Requirements List (CDRL) with the Project Team members so that it is launched in time, accurately communicated, and updated.
6. Monitors progress toward contract obligations, including support to monitoring of project schedule toward achieving contractual milestones.
7. Ensures timely issuance of contractual notices.
8. Establishes and implements project-specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files.
9. In collaboration with Documentation Controller and/or Project Contract Administrator, ensures reliable filing and easy access of all correspondences.
10. Monitors/manages correspondence by analyzing incoming and outgoing correspondences to third parties in collaboration with Project Manager/Director.
11. Contributes to Return of Experience (REX).
12. Monitors/manages insurance policies and keeps their validity in collaboration with Regional Insurance Manager; keeps the Regional Insurance Manager updated regarding changes/deviation to insurance policies.
13. Develops and produces any project-specific processes and ways of working for contract/claim management.
14. Develops a pragmatic commercial approach based on contractual analysis of the project to protect Alstom interests on a daily basis.
15. Monitors, records, and notifies customers/partners and any third party regarding claims/counterclaims; prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.
16. Monitors customer/partner requests for variations / change orders / extensions of time; provides follow-up to drive to transactional closure, including updates to VO/VR/Delay registers, preparation of commercial offers, and associated contractual letters for CD/PM/PD approval.
17. Provides proactive advice on specific issues, risks, contractual/claims activities, considering the contract and business objectives.
18. Reports on contract management and claims activities to the project, Legal, and Contract Management teams. Ensures Contract management KPIs are reported as per reporting requirements.