Executive Assistant - Mexico

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we're looking for an Executive Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

• 1. Create and send statements or invoices, track payments, and record company expenses.


• 2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).


• 3. Store and organize documents and files.


• 4. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.


• 5. Research products, purchase goods & secure samples.


• 6. Store, update & collect information for marketing and sales campaigns through a CRM system.


• 7. Monitor projects, conduct internal communication & organize company data.


• 8. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.


• 9. Prepare itineraries, book hotels, rental cars, etc.


• 10. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.


• 11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.


• 12. Synthesize data & other content into cohesive reports and presentation slides.


• 13. Upload videos, manage negative reviews, and keep the account profile up to date.


• 14. Ad hoc tasks

Qualifications:

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)


• Bachelor's degree or any certificate course (required)


• Excellent phone, email, and instant messaging communication skills


• Excellent English communication skills, both written and verbal (at least B2 level)


• Solid organizational & time management skills


• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP


• Experience with word-processing software and spreadsheets (e.g., MS Office)


• Knowledge of online calendars and scheduling (e.g., Google Calendar)


• Proactive attitude & willingness to be trained


• Able to work on a graveyard shift

Technical Requirements:

• USB Headset with Noise Cancellation feature


• Working Webcam


• Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM


• Main Internet Service Speed: at least 25 Mbps wired connection


• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Performance Incentives


• Job Security and Stability


• Paid Training


• Inclusive Culture


• Upskilling Opportunities


• 100% Work-From-Home


• Exceptionally Supportive Team


• Opportunities for Career Growth


• Fun Work Environment


• Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary: This is based on your experience and skills.