HR and Talent Acquisition Coordinator (Guadalajara)

The Opportunity

Reporting to the Talent Acquisition Manager, the HR Operations Coordinator will be based in Guadalajara under a hybrid work model. This role supports HR operations across North America, including recruitment, onboarding, benefits administration, and HR data management, with a particular focus on Mexico.

The Coordinator will also play a key role in supporting the establishment and ongoing operations of the new corporate office in Guadalajara. Working closely with HR, IT, Payroll, and hiring managers across Canada, the United States, and Mexico, this position ensures a smooth and efficient employee experience throughout the HR lifecycle.

What You'll Do

Talent Acquisition Support (60%)

• Post job openings on internal and external job boards.
• Review incoming applications and shortlist qualified candidates.
• Conduct pre-screen interviews for selected candidates.
• Coordinate and schedule interviews with hiring managers.
• Maintain the recruitment tracker and ensure alignment with ApplicantPro.
• Send weekly internal communication updates listing newly opened positions.

Onboarding Coordination (10%)

• Coordinate equipment preparation for new hires in collaboration with IT.
• Manage background, criminal, and reference checks in ApplicantPro.
• Prepare and send official onboarding documents and instructions to candidates.
• Send welcome emails to new hires and coordinate Day 1 logistics with hiring managers.
• Prepare and send new hire announcements to the company on their first day.
• Collect required onboarding documentation and submit complete packages to Payroll.

HR Administration & HRIS Management (10%)

• Collaborate with payroll to ensure that employee information is properly entered and updated in HR systems for new hires, promotions, transfers, and terminations.
• Collaborate with payroll to ensure the accuracy, and organization of digital employee files in accordance with company standards.
• Support HR reporting, data pulls, and audits as