Administrative & Operations Assistant

As the largest pureplay adhesives company in the world, H.B. Fuller’s (NYSE: FUL) innovative, functional coatings, adhesives and sealants enhance the quality, safety and performance of products people use every day. Founded in 1887, with 2025 revenue of $3.5 billion, our mission to Connect What Matters is brought to life by more than 7,100 global team members who collaborate with customers across more than 30 market segments in 150 countries to develop highly specified solutions that enable customers to bring world-changing innovations to their end markets. Learn more at The HR & Administration Coordinator supports the day-to-day administrative and human resources operations of the manufacturing site. This role partners closely with Plant Management and Regional HR to ensure efficient administration, employee lifecycle management, training coordination, compliance with labor regulations, and employee engagement initiatives that support operational excellence and organizational growth.

Primary Responsibilities Administrative & Vendor Management (30%)

• Administer quotations, purchase orders, contracts, pricing agreements, and service agreements for suppliers including catering, transportation, office supplies, cleaning services, furniture, fuel and meal cards, insurance providers, and other site services.
• Ensure vendor-related expenditures are approved by the Plant Manager and aligned with budget requirements.
• Maintain updated vendor records and support annual supplier evaluations.
• Manage invoices in SAP, assign cost centres, and ensure timely approval and posting.
• Track and reconcile monthly expenses related to services, training, and employee benefits.
• Support internal and external audits, document management, and reporting requirements related to ISO, OEA, and CTPAT programs.

Human Resources Support (30%)

• Administer employee lifecycle activities including hiring, onboarding, job changes, promotions, transfers, and terminations.
• Maintain employee documentation, contracts, evaluations, and supporting records in compliance with company policies and confidentiality requirements.
• Coordinate with Payroll regarding employee updates, benefits administration, and health insurance processing.
• Manage medical examinations, occupational health follow-up activities, and compliance with company health programs.
• Maintain Headcount, Absenteeism, Critical Role, and Turnover reports and metrics.
• Prepare and update weekly overtime reporting, including trend analysis, root cause identification, and recommendations to Plant Management.
• Ensure accuracy and confidentiality of employee files in both electronic and physical formats.
• Maintain and update organizational charts to reflect reporting relationships, departmental structures, and workforce changes.
• Coordinate periodic review and maintenance of job descriptions to ensure alignment with business needs and corporate standards.

Training & Development (20%)

• Plan, schedule, and monitor mandatory and functional training programs across all plant departments.
• Coordinate external training and development programs aligned with employee development needs and site capability plans.
• Manage external training providers and certifications including EHS, forklift operation, confined space training, and other regulatory requirements.
• Maintain training matrices, development records, and training KPIs.
• Support onboarding programs, buddy programs, Great Place to Work initiatives, and Peakon activities.
• Promote employee utilization and understanding of Learning Center, Workday, and other internal learning platforms.

Employee Relations & Communication (10%)

• Conduct regular Gemba walks to engage employees, collect feedback, and identify improvement opportunities.
• Support employee recognition, wellness initiatives, and engagement activities.
• Coordinate site communications and ensure timely dissemination of information from Plant Management and HR leadership.
• Maintain communication boards, employee announcements, and internal communication channels.
• Assist with site events, leadership visits, and meetings for corporate visitors.
• Develop partnerships with educational institutions, healthcare providers, and community organizations to enhance employee engagement and retention.

Compliance & Continuous Improvement (10%)

• Ensure compliance with Mexican labor laws and regulatory requirements including IMSS, Infonavit, STPS, and related regulations.
• Promote compliance with NOM-035 and initiatives that support psychosocial risk prevention.
• Support audits, legal reviews, and compliance reporting activities.
• Participate in Lean Manufacturing and continuous improvement initiatives within HR and Administration processes.
• Support annual performance management processes, including MYR and STIP administration and reporting.
• Maintain compliance with corporate policies, procedures, and Code of Conduct requirements.

Minimum Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum 3 years of experience in HR coordination, administration, or related roles, preferably within a manufacturing environment.
• Proficiency in Microsoft Office applications.
• Knowledge of Mexican labor law, social security regulations, IMSS, Infonavit, and STPS requirements.
• Strong organizational, analytical, and multitasking skills.
• Excellent communication and interpersonal skills.
• Intermediate English proficiency.

Preferred Requirements

• Experience with SAP.
• Experience with Workday and Learning Center or other Learning Management Systems.
• Familiarity with ISO, OEA, and CTPAT audit and compliance requirements.
• Knowledge of Lean Manufacturing and process improvement methodologies.
• Experience supporting training, employee engagement, and organizational development programs.

Physical Requirements & Work Environment

Predominantly office-based work environment with regular visits to production and warehouse areas. Frequent interaction with employees, contractors, suppliers, and external service providers. Must be able to wear required Personal Protective Equipment (PPE) when entering manufacturing areas. Participate in audits, crisis committees, compliance reviews, and legal compliance meetings as required. Support reporting of HR and administrative metrics to Plant Management. Manage and reconcile company credit card expenses. Perform other duties and special projects as assigned.

#LI-OA1 H.B. Fuller is an Equal Employment Opportunity employer and proud to have created a collaborative culture where employees around the world are seen, heard, and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or marital status or status as a protected veteran, or any other legally protected classification.

H.B. Fuller does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. To conduct business with H.B. Fuller, a written service agreement must be executed by Human Resources prior to submitting any information relating to a potential candidate. Without a signed service agreement, H.B. Fuller shall not be obligated for payment of any fee or compensation.