Personal Assistant

Executive Assistant to Managing Director

The Opportunity

We have a vision larger than the ocean: to be a true integrator of container logistics, connecting and simplifying our customers’ supply chains. We count on our people to make it happen.

As part of this journey, we are building one global organization with a vital mission: to support our employees so they can best support our customers.

This role, based in Lázaro Cárdenas , will provide high-level, strategic administrative support directly to the Managing Director (MD) . The position plays a critical role in enabling leadership effectiveness, ensuring seamless coordination across internal and external stakeholders, and driving operational excellence at the leadership level.

This is a high-impact role , requiring discretion, strong judgment, and the ability to operate in a fast-paced, international environment.

What We Offer

At Maersk, we enable you to become your best version by supporting your growth in an inclusive, entrepreneurial environment .

• Direct exposure to senior leadership and strategic decision-making
• Opportunity to build a strong regional and global network
• A collaborative, diverse, and high-performing team environment
• Competitive compensation and benefits

We value diversity in all its forms and are committed to building inclusive teams that reflect the world we serve.

Key Responsibilities

Executive & Strategic Support

• Act as a trusted partner to the Managing Director , providing proactive support and enabling focus on strategic priorities
• Take full ownership of the MD’s calendar , managing complex scheduling across multiple stakeholders and time zones
• Provide email and communication support , ensuring prioritization and timely follow-ups
• Act as a gatekeeper , optimizing the MD’s time and decision-making effectiveness

Planning & Coordination

• Organize and coordinate:
  • Leadership meetings
  • Town halls and offsites
  • Customer and stakeholder engagements
• Prepare and support presentations, reports, and materials for executive and board-level meetings
• Track action items, deadlines, and deliverables to ensure execution discipline

Travel & Expense Management

• Plan and execute end-to-end travel logistics (domestic and international)
• Manage and process travel expenses , ensuring compliance with company policies

Stakeholder & Communication Management

• Act as a key liaison between the MD and:
  • Local and regional leadership teams
  • Global stakeholders and functions
• Serve as point of contact for visitors , including customers, candidates, and senior officials
• Support and maintain internal communication channels (Teams, WhatsApp, etc.)

Operational & Administrative Excellence

• Maintain documents, trackers, and reporting tools with high accuracy
• Support Workday and system-related administrative processes (approvals, onboarding/offboarding coordination)
• Coordinate people communications, updates, and engagement initiatives
• Lead or support ad-hoc projects and special initiatives

Who We Are Looking For

Experience & Qualifications

• Bachelor’s degree in Business Administration, Finance, Communications, or related field (preferred)
• Proven experience as an Executive Assistant supporting senior leadership (Director level or above)
• Experience in multinational or matrix organizations is highly valued

Skills & Capabilities

• Exceptional organizational and prioritization skills
• Strong stakeholder management and influencing skills
• High level of discretion, professionalism, and confidentiality
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proactive, solution-oriented, and highly dependable

Ways of Working

• Service-oriented mindset with strong ownership and accountability
• Ability to work independently and across global teams
• Strong attention to detail with a continuous improvement mindset
• Comfortable navigating ambiguity and shifting priorities

Technical Skills

• Proficient in Microsoft Office (Excel, PowerPoint, Outlook, Teams)
• Experience with HR systems (e.g., Workday) is an advantage
• Strong digital and systems agility

Languages

• Fluent in English and Spanish

Role Scope & Impact

• Individual contributor within the Professional Stream
• Works independently with high exposure to senior leadership
• Plays a critical role in enabling efficient decision-making and leadership effectiveness
• Contributes to organizational alignment, communication flow, and execution discipline

Why Join Us

Now is your chance to get to know us from within.

We are a workplace full of collaboration, trust, and purpose . Join us in improving life for all by integrating the world — and play a key role in supporting leadership that drives global trade every day .

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing Ver el correo electrónico en click.appcast.io .