Workplace Operations & Events Coordinator.

About the job

Workplace & Event Coordinator

This is a hands-on role based onsite at one of our premium client’s offices in Mexico City. Working closely with the Workplace Manager, you will help keep a busy office environment running smoothly across multiple floors and office spaces. You will be a visible point of contact for both internal employees and external visitors or suppliers, as well as senior stakeholders.

You will help ensure the workplace is professional, organised, safe, and well supported, while also supporting the planning and delivery of internal events and workplace initiatives that enhance employee experience and engagement.

This means you need to be comfortable engaging with senior people, managing expectations clearly, and taking ownership of day-to-day workplace matters. While this is not a management role, it does require confidence, composure, and good judgement.

What we will give you

• Access to a comprehensive range of flexible, personalised workplace benefits that support mental, physical and financial wellbeing.
• Training and ongoing Learning & Development through our award-winning Academy.
• Real promotion prospects, and generous, achievable incentives.
• Access to a range of flexible, personalised workplace benefits to support your mental, physical & financial wellbeing.
• The opportunity to build experience in a growing workplace services environment.
• Experience in a flagship Mexico City office, full-time, Monday to Friday, 08:00 to 17:00.

What you will do

• Support the smooth day-to-day running of a premium client workplace across multiple office spaces.
• Work closely with the Workplace Manager to maintain high standards across facilities, employee experience, and workplace operations.
• Act as a confident point of contact for employees, visitors, suppliers, and senior stakeholders.
• Take ownership of workplace issues, ensuring problems are resolved quickly and professionally.
• Support the planning and coordination of internal workplace events and activities.
• Assist with event logistics including scheduling, room setup, vendors, and catering.
• Ensure meeting rooms and event spaces are prepared to a high standard for internal events.
• Provide on-the-day support during events to ensure smooth delivery and a positive attendee experience.

What you should bring

• Experience in an office-based role, ideally supporting an Office, Workplace, or Facilities Manager
• Strong administrative & organisational skills
• Confident, professional communication and stakeholder management
• Comfortable working independently and managing competing priorities
• A practical, hands-on approach to workplace tasks
• Comfortable working across multiple office spaces throughout the day
• Experience supporting or coordinating corporate events, including logistics and stakeholder coordination (required)
• Basic Health & Safety awareness; formal qualifications are beneficial, but not essential
• Good IT skills across workplace systems, helpdesk tools, email, and standard office software

Who we are

The Instant Group is part of the International Workplace Group, the world’s largest flexible workspace provider. We support businesses with office space, workplace services, coworking memberships, virtual offices, meeting rooms, and workplace solutions across the whole world.

Ready for the challenge? Apply now.