Administrative Assistant - Regulatory & Standards

Administrative Assistant - Regulatory & Standards

Company: Ball Corporation

Location: Queretaro, MX, 11291

Job Category: Administration/ Business Support

Primary purpose of the position:

The Sr. Admin Assistant provides administrative and operational support to ensure compliance with regulatory requirements related to training documentation across all manufacturing plants in Mexico. This role is responsible for maintaining accurate training records within required government platforms, supporting plant and regional teams in meeting legal and corporate standards, and ensuring all training activities are properly documented and auditable. The position supports multiple sites while being based at one location, serving as a key point of coordination for training documentation, compliance tracking, and administrative support to the Technical Training team.

Essential Responsible Areas:

• Regulatory Compliance & System Administration
  Manage and maintain training records within the required Mexican government platform, ensuring all training activities (technical, safety, quality, etc.) are accurately recorded in compliance with local regulations.
• Training Documentation & Recordkeeping
  Collect, validate, and upload training documentation from all supported plants, ensuring completeness, accuracy, and alignment with regulatory and corporate standards.
• Cross-Site Coordination
  Coordinate with plant-level teams across Mexico (3 plants) to ensure timely submission of training records, follow up on gaps, and maintain consistent compliance practices.
• Audit & Compliance Support
  Prepare and organize training documentation for internal and external audits, ensuring readiness and adherence to Mexican regulatory requirements.
• Standards Implementation & Monitoring
  Support the implementation and sustainment of training records standards, ensuring consistency and alignment with both regulatory and company expectations.
• User Support & Guidance
  Provide guidance to site teams on documentation requirements, processes, and use of regulatory platforms; escalate issues when needed.
• Technical Training Administrative Support
  Provide clerical and administrative support to the Technical Training team, including scheduling, document preparation, and coordination of training-related activities.

Top 5 outcomes the role drives for Ball:

• Full compliance with Mexican regulatory requirements for training documentation across all supported plants.
• Accurate, complete, and audit-ready training records in government platforms.
• Improved visibility and tracking of training compliance across sites.
• Consistent application of training records standards and processes.
• Efficient administrative support enabling Technical Training teams to focus on capability development.

Education:

Minimum of a High School Diploma or Master’s Degree, Technical Certificate, or Associate.

Skills & Knowledge required:

Demonstrated skill in attention to detail and organizational skills
Demonstrated skill in clear verbal and written communication processes.
Demonstrated skill to follow defined processes and standards with the ability to ensure audit readiness across multiple sites.
Demonstrated skill to manage routine tasks and meet deadlines
Working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, etc.)

Languages:

Read/write and speak proficiently in English.
Additional languages are a plus due to the global scope of the role.

Ball Corporation is an Equal Opportunity Employer. We actively encourage applications from everybody, regardless of gender, age, ethnicity, faith, ability, or orientation.