Administrative Assistant - Front Office

CIMMYT is seeking a professional and welcoming Administrative Assistant - Front Office to manage the reception area and provide essential administrative support. The successful candidate will be the first point of contact for visitors and callers, ensuring a positive and efficient front office experience. This role involves managing communication, coordinating appointments, and supporting general office operations to facilitate smooth workplace functioning.

Responsibilities

• Greet and assist visitors, ensuring a warm and professional reception.
• Manage incoming calls, emails, and correspondence promptly and courteously.
• Coordinate appointments, meetings, and schedules for staff as required.
• Maintain and organize front office area, including supplies and equipment.
• Handle administrative tasks such as mail distribution, filing, and data entry.
• Coordinate with other departments to facilitate communication and office processes.
• Assist with general office support and ad hoc tasks as needed.

Requirements

• Diploma or degree in Business Administration, Office Management, or related field preferred.
• Proven experience in front office administration or reception role.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional and courteous demeanor with strong customer service orientation.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage time effectively.
• Ability to handle confidential information with discretion.