Executive Assistant - Mexico

Overview

Wing is on the exciting mission of redefining the future of work for companies worldwide. We are looking to be the one-stop shop for companies that are looking to build world-class teams and place their operations on autopilot. We are also looking for a bilingual Executive Assistant.

Responsibilities

1. Create and send statements or invoices, track payments, and record company expenses.
2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
3. Store and organize documents and files.
4. Data entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
5. Research products, purchase goods and secure samples.
6. Store, update and collect information for marketing and sales campaigns through a CRM system.
7. Monitor projects, conduct internal communication and organize company data.
8. Coordinate team calendars, prevent scheduling conflicts and ensure clients are on time and prepared for meetings.
9. Prepare itineraries, book hotels, rental cars, etc.
10. Convey information to incoming calls and make calls for appointments or conduct informational inquiries.
11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
12. Synthesize data and other content into cohesive reports and presentation slides.
13. Upload videos, manage negative reviews, and keep the account profile up to date.
14. Ad hoc tasks.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc.).
• Bachelor\'s degree or any certificate course (required).
• Excellent phone, email, and instant messaging communication skills.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Solid organizational and time management skills.
• Tech savvy and familiar with current technologies, like desktop sharing and cloud services.
• Experience with word-processing software and spreadsheets (e.g., MS Office).
• Knowledge of online calendars and scheduling (e.g., Google Calendar).
• Proactive attitude and willingness to be trained.

Technical Requirements

• USB headset with noise cancellation feature.
• Working webcam.
• Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM.
• Main Internet speed: at least 25 Mbps wired connection.
• Backup Internet speed: at least 10 Mbps.

Benefits

• Performance incentives.
• Job security and stability.
• Paid training.
• Inclusive culture.
• Upskilling opportunities.
• 100% work-from-home.
• Exceptionally supportive team.
• Opportunities for career growth.
• Fun work environment.
• Holiday and overtime pay.
• Bonuses, tips, and referral program.

Schedule

20-40 hours per week.

Location

This is a remote job.

Salary

This is based on your experience and skills.

Only qualified candidates will be invited to take the assessment and scheduled for an interview. We have other vacancies that might interest your friends and colleagues. They can check us out at our Jobs Website.