Admin / Executive Assistant CRM, Transactions & Operations (English) (Guadalajara)

Overview

WORLD ÉLITE is hiring a detail-driven, bilingual Admin / Executive Assistant to support our operations, client coordination, and systems management. This role is idóneo for someone who values structure, cares about doing things the right way, and delivers exceptional client care.

Responsibilities

• CRM management: data hygiene, tagging, pipeline updates, exports/imports.
• Documents & EZMax / contract management: templates, accuracy checks, updates.
• Google Drive organization: structure, naming, permissions.
• Transaction coordination: collecting documents, tracking deadlines, liaising with clients/partners.
• Process documentation: maintain SOPs, weekly reports, logs, and checklists.

Requirements

• Fluent in English and French (spoken + written).
• Experience with CRMs (Lofty, Airtable, HeyGen, or similar).
• Strong skills with Google Workspace (Drive, Docs, Sheets, Calendar).
• Transaction coordination experience (real estate is a strong plus).
• Excellent communication skills and strong documentation habits.
• High integrity and confidentiality.
• Capable of following established SOPs with precision and consistency.

Work Schedule

• Mandatory availability on Saturdays.
• 1 PM to 6 PM — Canada time (EST).
• Additional weekly hours may be discussed depending on workflow.

Start Date

Position begins after a one-week training period to learn our systems, standards, and processes.

What We Offer

• Clear SOPs, training, and continuous support.
• Opportunity to grow internally for remarkable, high-performing team members.
• Work with an international, fast-growing operations team.
• Ability to own systems and help shape optimized processes.

Job Types: Full-time, Part-time, Contract, Commission, Permanent