FBS Senior Executive Assistant (Chief of Staff)

FBS – Farmer Business Services is part of Farmers operations with the purpose of building a global approach to identifying, recruiting, hiring, and retaining top talent. By combining international reach with US expertise, we build diverse and high-performing teams that are equipped to thrive in today’s competitive marketplace.

We believe that the foundation of every successful business lies in having the right people with the right skills. That is where we come in—helping Farmers build a winning team that delivers consistent and sustainable results.

Since we don’t have a local legal entity, we’ve partnered with Capgemini, which acts as the Employer of Record. Capgemini is responsible for managing local payroll and benefits.

What to expect on your journey with us:

• A solid and innovative company with a strong market presence

• A dynamic, diverse, and multicultural work environment

• Leaders with deep market knowledge and strategic vision

• Continuous learning and development

We are seeking a highly organized, proactive, and results-driven Senior Executive Assistant to support two of our Business Heads in the Region.

This role goes beyond traditional administrative support—you will act as a strategic partner, helping drive key initiatives, coordinate cross-functional projects, and ensure operational excellence across the business.

The main responsibilities are:

Executive Support

• Manage complex calendars, scheduling meetings, appointments
• Handle Travel arrangements, invoice management, personal agenda and events
• Prepare materials for meetings, including presentations, reports, and briefing documents.
• Serve as a gatekeeper and liaison between the Business Head and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.

Project Management

• Support the planning, execution, and tracking of strategic initiatives and cross-functional projects.
• Develop project plans, timelines, and tracking tools to ensure timely delivery.
• Coordinate with stakeholders across departments to gather updates and remove roadblocks.
• Monitor project progress and provide regular status updates to leadership.
• Assist in prioritizing initiatives aligned with business objectives.

Business Operations Support

• Coordinate internal communications and follow-ups on key action items.
• Support process improvement and operational efficiency initiatives.

Requirements

• 9+ years of experience as an Executive Assistant supporting senior leadership (C Suite Level) - Required
• Full English Fluency
• Excellent written and verbal communication skills in English and Spanish.
• Strong Business Acumen and experience helping executives in developing presentations, Business impact and risk assessments, understanding of strategic objectives, Structured thinking) Required
• Exceptional attention to detail and follow up on agenda items
• Proven experience in project coordination or project management.
• Strong organizational, multitasking, and time management skills.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
• Ability to work independently, prioritize effectively, and thrive in a fast-paced environment.

Benefits

This position comes with competitive compensation and benefits package:

1. Competitive salary and performance-based bonuses
2. Comprehensive benefits package
3. Career development and training opportunities
4. Flexible work arrangements (remote and/or office-based)
5. Dynamic and inclusive work culture within a globally reknowned group
6. Private Health Insurance
7. Pension Plan
8. Paid Time Off
9. Training & Development

Important Hiring Conditions and Disclosures

By applying for this position, candidates acknowledge and agree that:

• Personal Data Processing: The personal data provided during the recruitment and selection process will be collected, processed, and retained for legitimate recruitment and compliance purposes, in accordance with applicable data protection and privacy laws and FBS internal policies.

• Legal Authorization to Work: Employment with FBS is conditional upon the candidate having valid, local legal authorization to work in the country where the role is based at the time of hire. FBS does not sponsor or obtain work authorization unless explicitly stated.

• Exclusivity of Employment and Conflict of Interest: Upon acceptance of an offer and during employment with FBS, employees will not be permitted to engage in parallel employment, professional activities, or paid work for other entities. Any ownership, partnership, directorship, or participation in other businesses or companies must be fully disclosed and formally reviewed in accordance with FBS internal conflict‑of‑interest and external engagement policies prior to the start date or as soon as such circumstances arise.

Failure to comply with these conditions may impact the hiring decision or employment continuation.