Administrative Assistant Office Works

As the largest pureplay adhesives company in the world, H.Fuller’s (NYSE: FUL) innovative, functional coatings, adhesives and sealants enhance the quality, safety and performance of products people use every day. Founded in 1887, with 2025 revenue of $3.5 billion, our mission to Connect What Matters is brought to life by more than 7,100 global team members who collaborate with customers across more than 30 market segments in 150 countries to develop highly specified solutions that enable customers to bring world-changing innovations to their end markets. Learn more at The HR & Administration Coordinator supports the day-to-day administrative and human resources operations of the manufacturing site. This role partners closely with Plant Management and Regional HR to ensure efficient administration, employee lifecycle management, training coordination, compliance with labor regulations, and employee engagement initiatives that support operational excellence and organizational growth.
Administer quotations, purchase orders, contracts, pricing agreements, and service agreements for suppliers including catering, transportation, office supplies, cleaning services, furniture, fuel and meal cards, insurance providers, and other site services.
Ensure vendor-related expenditures are approved by the Plant Manager and aligned with budget requirements.
Manage invoices in SAP, assign cost centres, and ensure timely approval and posting.
Track and reconcile monthly expenses related to services, training, and employee benefits.
Coordinate with Payroll regarding employee updates, benefits administration, and health insurance processing.
Prepare and update weekly overtime reporting, including trend analysis, root cause identification, and recommendations to Plant Management.
Training & Development (20%)
Plan, schedule, and monitor mandatory and functional training programs across all plant departments.
Coordinate external training and development programs aligned with employee development needs and site capability plans.
Manage external training providers and certifications including EHS, forklift operation, confined space training, and other regulatory requirements.
Maintain training matrices, development records, and training KPIs.
Coordinate site communications and ensure timely dissemination of information from Plant Management and HR leadership.
Support audits, legal reviews, and compliance reporting activities.
Participate in Lean Manufacturing and continuous improvement initiatives within HR and Administration processes.
Support annual performance management processes, including MYR and STIP administration and reporting.
Bachelor's degree in Human Resources, Business Administration, or a related field.
Minimum 3 years of experience in HR coordination, administration, or related roles, preferably within a manufacturing environment.
Proficiency in Microsoft Office applications.
Knowledge of Mexican labor law, social security regulations, IMSS, Infonavit, and STPS requirements.
Intermediate English proficiency.
Experience with SAP.
Experience supporting training, employee engagement, and organizational development programs.
Predominantly office-based work environment with regular visits to production and warehouse areas. Frequent interaction with employees, contractors, suppliers, and external service providers. Participate in audits, crisis committees, compliance reviews, and legal compliance meetings as required. Support reporting of HR and administrative metrics to Plant Management. Manage and reconcile company credit card expenses. Perform other duties and special projects as assigned.
#All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or marital status or status as a protected veteran, or any other legally protected classification.