Accounts Payable Specialist - Finance

Summary of Position: The Accounts Payable (AP) Clerk will report into the Accounts Payable Supervisor and be responsible for day-to-day accounting functions of a Shared Service Center including, but not limited to, accounts payable, Travel & Expense (T&E), credit card program administration, banking transactions, prepaid expenses, accruals, journal entries and payment entries. The AP Clerk will be responsible for assisting in the month-end close and audit process and reconciling select balance sheet accounts on a monthly basis. The AP Administrator is required to work onsite at Vapotherm's medical device manufacturing facility in Tijuana, MX and communicate both verbally and written in Spanish and English at a B2 level or higher.

Primary Responsibilities:
Review, verify, process, and match vendor invoices to purchase orders and receipts, ensuring that all invoices are accurate and properly coded.
Process International intercompany AP invoices, transactions and currency conversions.
Generate weekly check, ACH and wire payment runs to vendors, ensuring payments are made within company guidelines and deadlines.
Maintain organized and accurate records of all AP transactions.
Assist with year-end tax reporting for accounts payable, including preparation of 1099 forms (for U.S. companies) and other tax filings.
Communicate with vendors and supply chain regarding discrepancies, payment inquiries, and issues. Resolve any issues in a timely manner to maintain positive vendor relationships.
Administrate company’s T&E program in compliance with company policies. Process expense reports, verify approvals & coding, ensure timely reimbursements and reconciliation to the GL.
Administrate company’s credit card program including card maintenance, balance monitoring, reporting, coding and reconciliation to the GL.
Complete payment entries, bank reconciliations and cash reporting analysis.
Assist in the month-end close process by completing balance sheet reconciliations, accruals and journal entries, AP-related adjustments. Ensure all AP transactions are recorded accurately before month-end close.
Assist in the year end auditing process.
Assist with identifying inefficiencies or errors in the accounts payable process and recommend improvements to increase efficiency.
Assist AP Manager on an as needed basis.

Position Requirements - Education, Knowledge, Years of Experience, etc.:

• High School Diploma or equivalent required
• Degree in Accounting, Finance, or a related field preferred.
• 1-3 years of experience in accounts payable or general accounting.
• Able to speak, understand, and write in Spanish and English at a minimum B2 level.
• Familiarity with basic accounting principles and procedures.
• Experience in a maquiladora company preferred.
• Proficiency in accounting software, Epicor experience a plus.
• Strong knowledge of Microsoft Excel (basic functions such as VLOOKUP, formulas, pivot tables and data entry).
• Basic knowledge of tax compliance related to accounts payable (e.g., 1099 forms in the U.S.).
• Experience with automated accounts payable systems or software is preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to handle multiple tasks and meet deadlines.
• Strong communication and interpersonal skills, both written and verbal.
• Ability to work in a fast-paced, high-volume environment.