Administrative Assistant Office Works

At PepsiCo, you’ll discover a place where our mission is to create smiles around the world. With a portfolio of more than 500 beloved brands including, Gatorade, Lay’s and Quaker, our work touches millions of people every day.

At the heart of the company is a team of thinkers, creators, and problem-solvers who collaborate to innovate and turn ideas into action. Driven by innovation and a focus on creating joyful moments through food and drinks, our decisions are guided by consumer centricity, creating opportunities for our associates to do meaningful work and make a lasting impact in the communities we serve.

Whatever your role, you’ll be part of a global community that values your ideas and empowers you to make an impact, on your career and on the world around you.

PepsiCo México: Our product portfolio, which includes 22 of the world’s most iconic brands, such as Sabritas, Gamesa, Quaker, Pepsi, Gatorade and Sonrics, has been a part of Mexican homes for more than 116 years.

The principal goal of the Executive Administrative Assistant is to offer invaluable support to key executives spanning levels LG2 to LG3 within the organization. This pivotal role is crucial in guaranteeing the seamless functioning of daily operations, encompassing Travel & Logistics Management, Reimbursement activities, AMEX Support, Meetings & Visits, Local Administrative activities, and other indispensable administrative functions. By doing so, the Executive Admin Assistant contributes significantly to fostering a positive and collaborative team culture within the organization.

As Exec Admin Assistant your responsibilities would consist of

Collect and organize receipts and documentation related to travel expenses.

Prepare and submit expense reports on behalf of executives, ensuring compliance with company policies.

Travel & Expense reports and submissions

Facilitate visa processing and passport-related matters.

Check Amex charges versus SAP Concur

Collect and organize expense receipts, ensuring they align with company policies.

Communicate with executives to clarify or obtain additional information regarding expense reports.

Request receipts for expense invoices and track them.

Assist in planning and organizing corporate events, conferences, and off-site meetings.

Reconcile AMEX statements with expense reports and ensure accurate documentation.

Check Amex charges versus SAP Concur

Local Admin

Monitor and replenish office supplies, ensuring that essential items are always available.

Engage with local vendors for services such as cleaning, catering, and office equipment maintenance.

Manage incoming and outgoing mail and packages, distributing them to the appropriate recipients.

Ensure compliance with local regulations and handle any administrative requirements as needed.

Bachelor’s degree in human resources, Industrial engineering, Business Administration, or Related Field.

• Excellent copywriting management
• Advanced English
• Office package knowledge (Excel, PowerPoint, Outlook)
• Internal digital platforms that promote self-learning.

Specialized training according to the role.

Financial wellness programs that will help you reach your goals in all stages of life.

We are an equal opportunity employer and value diversity at our company. We respect and value diversity as a work force and innovation for the organization.

#