Purchasing Assistant Job

Xylem is seeking an Assistant Indirect Operational Buyer with strong Excel skills and knowledge of Coupa (preferred) to support procurement operations. This role focuses on managing indirect requisitions, purchase orders, supplier relations, and procurement compliance to ensure efficient and compliant buying processes.

Indirect Operational Assistant Buyer:
Convert purchase requisitions (PR) to purchase orders (PO) and obtain Global Category Manager (GCM) approval
Process indirect requisitions ensuring use of preferred vendors and contract pricing
Guide business users on preferred suppliers, contracts, and compliant procurement channels
Identify opportunity to establish hosted catalogs based on buying trends to identify the need for all catalog types/streamlined buying opportunities
Negotiate costs, launch RFQ’s and reward business to strategic supply base
Coordinate with logistics teams to manage shipment of indirect goods
MRO and overall procurement overflow support
Main connection between accounts payable to review root cause of blocked invoices
Support maintenance of supplier catalogs, PIR updates, and contract loading in collaboration with Coupa Manager
Assist the Coupa helpdesk with invoice reconciliation, including follow-up with buyers and accounts payable for approvals and discrepancy resolution, focusing on PR to PO matching

Strong proficiency in Microsoft Excel for data analysis and reporting

• Solid understanding of indirect procurement processes and supplier management
• Detail-oriented with strong organizational skills