Administrative Assistant (Ciudad Juárez)

General Description

Responsible for creating and managing supplier records and coordinating along with internal teams, all non stock/indirect import documentation and transportation for cross border (U.S/MX) materials associated with purchase orders generated by the IGS de share services department.

Responsibilities

• Conduct visits to suppliers as required.
• Monitor and follow up on all supplier and import related activities.
• Request necessary information from suppliers for database updates or new supplier creation.
• Prepare and manage import documentation required by BRP Customs and External Logistics teams.
• Provide daily operational support to the IGS team.
• Cross functional teamwork and communication.
• Perform any additional task or responsibilities assigned by the supervisor.

Qualifications

• Technical Career or Bachelor’s Degree.
• Proactive and disciplined work approach.
• High sense of responsibility.
• Strong service oriented attitude.
• SAP.
• Excellent communication skills.
• English proficiency: 80%.

Activities

• Manage supplier onboarding, maintenance, and evaluations (performance?).
• Request and gather supplier information to maintain and update internal databases, ensuring timely follow up.
• Conduct supplier audits for local sourcing initiatives and support supply chain development activities.
• Participate in continuous improvement initiatives and support KPI management.
• Manage the El Paso warehouse interface to verify that all registered goods include the required documentation for the import process, taking prompt action to resolve discrepancies.
• Verify and correct all unrecognized materials immediately to prevent delays in pending invoicing and payment processing.
• Provide status updates on shipments received at El Paso Warehouse to internal users.
• Plan and coordinate weekly cross border imports.