Lease Administrator (Monterrey)

Core Responsibilities

• Abstract & maintain lease documentation ensuring all critical dates, clauses, and obligations are accurately recorded in the AP lease database (lease agreements, amendments, renewals and storage agreements) in AP & Lease Management system.
• Maintain accurate records of all lease contracts, ensuring timely and secure storage.
• Coordinate with legal, marketing, construction, real estate and operations teams to ensure compliance with lease terms.
• Administer lease management system, facilitator of system upgrades and managing any interruption periods.
• Monitor key dates such as rent critical issues, renewal options, delivery dates, construction and opening deadlines, tenant allowance reimbursements, co-tenancies requirements, and termination clauses.
• Assist AP to ensure correct interpretation of lease terms and facilitate internal communications to ensure correct rent payments.
• Coordinate with internal Finance and Accounting teams to validate fixed and variable rent payments, including percentage rent and tax reconciliations and alignment with lease terms.
• Partner with external legal counsel, landlords, and brokers to support lease execution, distribution and archival.
• Facilitate rent reviews, estoppels, rent adjustments, notices, and lease modifications as required.
• Assist in identifying potential risks through lease tracking reports (e.g., upcoming expires, variable rent triggers).
• Run periodic system checks to flag inconsistencies, risks, or expired records.
• Act as intermediary between landlord and AP to create vendor numbers/customer numbers (landlord master data to maintain in SAP) and liaise with Treasury on approval for bank guarantees.
• Coordinate collection of Landlord incentives, including construction all