Accounts Payable & Bookkeeping Specialist

About the Role

We are looking for an experienced Accounts Payable & Bookkeeping Specialist to support the accounting operations of a U.S.-based company.

This role combines end-to-end accounts payable responsibilities with general bookkeeping support. The ideal candidate has strong hands-on experience with QuickBooks Online, understands U.S. accounting processes, and can work independently while maintaining accurate and timely financial records.

Responsibilities

• Review, code, and process vendor invoices in QuickBooks Online.
• Maintain vendor records and verify supporting documentation and approvals.
• Prepare and process payments through ACH, checks, wires, or online platforms.
• Reconcile vendor statements and resolve invoice or payment discrepancies.
• Respond to vendor inquiries and follow up on outstanding items.
• Maintain accurate accounts payable records and aging reports.
• Record and categorize financial transactions in QuickBooks Online.
• Perform bank, credit card, and general ledger reconciliations.
• Assist with journal entries and month-end close activities.
• Support financial reporting and accounting clean-up or catch-up projects.
• Maintain organized documentation and meet established deadlines.
• Collaborate with internal teams to resolve accounting issues.

Requirements

• 2–4 years of experience in accounts payable, bookkeeping, or a related accounting role.
• Recent, hands-on professional experience with QuickBooks Online is required.
• Experience supporting U.S.-based companies or clients.
• Strong knowledge of invoice processing, vendor management, payment processing, and account reconciliations.
• Advanced English proficiency, both written and spoken.
• Strong Excel or Google Sheets skills.
• High attention to detail and ability to manage multiple deadlines.
• Ability to work independently in a remote environment.
• Availability to work Monday through Friday during U.S. business hours.

Nice to Have

• Experience with Stampli, BILL, Ramp, AvidXchange, Tipalti, or similar AP platforms.
• Experience supporting month-end close, 1099 preparation, sales tax, or U.S. payroll processes.
• Experience working with multiple entities or high-volume accounts payable operations.

Position Details

• Location: Remote within Mexico
• Schedule: Full time, Monday through Friday
• Employment model: Independent contractor
• Monthly compensation: USD 2,250