FBS Executive Assistant to Business Head

We are seeking a highly organized, proactive, and results‑driven Executive Assistant to support one of our Business Heads in the Region. This role goes beyond traditional administrative support—you will act as a strategic partner, helping drive key initiatives, coordinate cross‑functional projects, and ensure operational excellence across the business.

Responsibilities

• Executive Support – Manage complex calendars, scheduling meetings, appointments; handle travel arrangements, invoice management, personal agenda and events; prepare materials for meetings, including presentations, reports, and briefing documents; serve as a gatekeeper and liaison between the Business Head and internal/external stakeholders; handle confidential information with discretion and professionalism.
• Project Management – Support the planning, execution, and tracking of strategic initiatives and cross‑functional projects; develop project plans, timelines, and tracking tools to ensure timely delivery; coordinate with stakeholders across departments to gather updates and remove roadblocks; monitor project progress and provide regular status updates to leadership; assist in prioritizing initiatives aligned with business objectives.
• Business Operations Support – Coordinate internal communications and follow‑ups on key action items; support process improvement and operational efficiency initiatives.

Qualifications

• 9+ years of experience as an Executive Assistant supporting senior leadership (C‑Suite Level) – Required.
• Full English Fluency.
• Excellent written and verbal communication skills in English and Spanish.
• Exceptional attention to detail and follow‑up on agenda items.
• Proven experience in project coordination or project management.
• Strong organizational, multitasking, and time‑management skills.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
• Ability to work independently, prioritize effectively, and thrive in a fast‑paced environment.

Benefits

1. Competitive salary and performance‑based bonuses.
2. Comprehensive benefits package.
3. Career development and training opportunities.
4. Flexible work arrangements (remote and/or office‑based).
5. Private Health Insurance.
6. Pension Plan.
7. Paid Time Off.
8. Training & Development.