Supervisor Accounts Payable

POSITION SUMMARY

This role is responsible for leading the AP team and ensuring the timely, accurate, and compliant processing of invoices, payments, reconciliations, and accounting documentation in accordance with company policies, US GAAP, and SOX requirements. The AP Supervisor oversees daily operations, supports accounting accuracy, and drives process optimization and automation within the Procure-to-Pay (P2P) cycle.

The position requires strong analytical skills, solid accounting knowledge, and experience with ERP systems and digital tools to enhance efficiency. This role collaborates cross‑functionally and maintains interaction with vendors to ensure effective issue resolution and high service levels. Additionally, it supports audits, prepares reports and metrics, and partners with the AP Manager to drive continuous improvement, strengthen process integrity, and ensure financial accuracy.

RESPONSIBILITIES

• Oversee the compliance of the plant’s Accounts Payable processes with company policies, procedures, and internal controls.
• Review invoices entered into the system, ensuring accuracy and alignment with PO, receipt, and contract requirements.
• Address complex AP issues including PO/receipt mismatches, billing errors, GL coding issues, and exceptions.
• Supervise the AP team by providing direction, guidance, and clarity in daily activities.
• Monitor, analyze, and report KPI performance, highlighting achievements, risks, and required corrective actions.
• Foster a culture of accountability, teamwork, and continuous improvement.
• Identify opportunities for optimization within AP processes and implement process improvements.
• Support the implementation of automation initiatives to enhance accuracy, speed, and overall efficiency and Collaborate with the AP Manager to develop and execute improvement strategies aligned with business objectives.
• Provide invoice and payment support to internal stakeholders and vendors as needed.
• Ensure excellent customer service by addressing escalations promptly and maintaining positive vendor relationships.
• Support audits (internal and external) and contribute to SOX compliance initiatives and ensure accurate documentation and timely submission of required reports.
• Assist in preparing metrics, dashboards, and presentations related to AP performance providing analytical support, insights and recommendations
• Participate in AP‑related projects or initiatives as they arise and additional tasks as required to support AP operations and the finance organization.

QUALIFICATIONS

• Bachelor’s Degree in Accounting
• 3–5 years of relevant Accounts Payable experience, including supervisory or team‑lead responsibilities.
• Experience with Oracle ERP; familiarity with DataServ is a plus.
• Proficient in Microsoft Office tools (Excel, Word, PowerPoint); advanced Excel skills.
• Experience working with technology‑driven tools such as Power BI, SmartSheet, automation platforms, and AI‑assisted solutions is highly desirable.
• Strong focus on continuous improvement, process optimization, and data‑driven decision‑making.
• Bi‑lingual fluency in English and Spanish
• Strong time management and organizational skills with the ability to meet deadlines in a fast‑paced environment.
• High attention to detail with strong analytical and problem‑solving abilities.
• Ability to work independently, manage pressure, and effectively prioritize tasks.
• Openness to constructive feedback and commitment to professional development.
• Strong teamwork mindset with excellent communication and collaboration skills.

The successful candidate will reflect and embrace Vertiv’s Values and Behaviors:

OUR VALUES

• Acting Like an Owner
• Assuming Positive intent in all employee interactions
• Being passionate about your work
• Challenging yourself in personal development
• Being tireless in exceeding customer expectations
• Assisting others to be successful as a team
• Owning our own mistakes quickly
• Talking with people and NOT about them
• Creating a culture where people can be their best
• Be self‑aware and learn
• Embrace the customer experience
• Think and act broadly
• Drive change and innovation
• Leverage diversity for organization effectiveness
• Foster collaborative relationships
• Take intelligent risks

OUR BEHAVIORS