Project Management Specialist | Agile Delivery

Project Management Specialist | Agile Delivery | Client Success |

We are looking for a highly organized and results-driven Project Management Specialist to lead strategic projects for U.S.-based organizations across Technology, Biotechnology, Construction, Engineering, Healthcare, and Professional Services.

This role is ideal for a project management professional who thrives in fast-paced environments, excels at coordinating cross-functional teams, and has a proven ability to deliver projects on time, within scope, and within budget. You'll serve as the primary liaison between clients and internal teams, ensuring seamless communication, proactive risk management, and exceptional project execution.

If you're passionate about driving business outcomes, leading collaborative teams, and leveraging modern project management tools and Agile methodologies, we'd love to hear from you.

What You'll Do

• Lead end-to-end project delivery from initiation through successful completion.
• Build and maintain detailed project plans, timelines, milestones, and deliverables.
• Coordinate cross-functional teams across Operations, Engineering, Product, Finance, Sales, and Executive Leadership.
• Act as the primary point of contact for U.S.-based clients, providing regular status updates and executive-level communication.
• Facilitate project kickoff meetings, sprint planning, daily stand-ups, retrospectives, stakeholder meetings, and project reviews.
• Track project scope, schedule, budget, risks, dependencies, and resource allocation.
• Identify project risks early and implement mitigation strategies to ensure successful delivery.
• Monitor KPIs, project health, team capacity, and overall performance using project dashboards.
• Ensure projects follow Agile, Scrum, Kanban, or Hybrid methodologies as appropriate.
• Drive continuous improvement by optimizing workflows, documentation, and project governance.
• Prepare executive reports and communicate project progress to internal leadership and clients.
• Support digital transformation initiatives and process automation across the organization.

Project Management Expertise

• End-to-End Project Management
• Agile Project Management
• Scrum
• Kanban
• Hybrid Project Management
• Waterfall Methodology
• Program Coordination
• PMO Best Practices
• Project Planning & Scheduling
• Stakeholder Management
• Client Relationship Management
• Resource Planning
• Budget Management
• Risk & Issue Management
• Change Management
• Vendor Management
• Cross-Functional Leadership
• Process Improvement
• Executive Reporting
• Business Process Optimization

Project Management Tools & Technology

Experience with one or more of the following:

• Jira
• Confluence
• Microsoft Project
• Smartsheet
• Monday.com
• Asana
• Trello
• Notion
• Azure DevOps
• Microsoft Planner
• Microsoft Teams
• Slack
• Google Workspace
• Microsoft 365
• Power BI
• Miro
• Figma (collaboration)
• ChatGPT
• Microsoft Copilot
• Claude
• Gemini
• AI Meeting Assistants (Fireflies.ai, Otter.ai, Fathom)

Methodologies

• Agile
• Scrum
• Kanban
• SAFe (Scaled Agile Framework)
• PMI Standards
• PMBOK
• Lean Project Management
• Lean Six Sigma
• Design Thinking
• OKRs
• Continuous Improvement

What We're Looking For

• Bachelor's degree in Business, Engineering, Project Management, Information Technology, Construction Management, Biotechnology, or a related field.
• 3+ years of experience managing projects in Technology, Biotech, Construction, Engineering, Healthcare, or similar industries.
• Proven experience managing multiple concurrent projects from initiation to delivery.
• Strong client-facing communication and stakeholder management skills.
• Experience working with cross-functional and distributed teams.
• Hands-on experience with modern project management platforms such as Jira, Monday.com, Asana, ClickUp, Smartsheet, or Microsoft Project.
• Strong understanding of Agile, Scrum, Kanban, and hybrid project delivery methodologies.
• Experience managing project budgets, timelines, risks, resources, and KPIs.
• Excellent problem-solving, organizational, and decision-making skills.
• Advanced English proficiency (B2+/C1 preferred) with the ability to communicate confidently with U.S.-based clients and executive stakeholders.
• High attention to detail with exceptional follow-through and accountability.
• Ability to work independently in a remote, multicultural environment.

Preferred Qualifications

• PMP®, CAPM®, PMI-ACP®, Scrum Master (CSM/PSM), SAFe®, or PRINCE2 certification.
• Experience supporting digital transformation, SaaS, cloud migration, infrastructure, biotech, or construction projects.
• Experience with AI-powered productivity and project management tools.
• Familiarity with Power BI or project portfolio reporting dashboards.
• Experience working with international or U.S.-based teams.

Why Join Us?

You'll work with innovative U.S. organizations leading high-impact projects that transform businesses and industries. This role offers the opportunity to collaborate with global teams, influence strategic initiatives, and accelerate your career while delivering meaningful business results.

Next Step

Please remember to check your email and complete your One-Way Video Interview. This is the next step in our hiring process and will help us better understand your project management experience, leadership approach, communication style, and ability to successfully deliver complex projects. We look forward to learning more about you!

REQUIREMENTS

Project Management Specialist – High Fit Resume Requirements

1. Bachelor's degree in Business, Engineering, Information Technology, Construction Management, Biotechnology, Project Management, or a related field.
2. 3+ years of experience managing end-to-end projects from initiation through successful delivery.
3. Proven experience managing projects for Technology, Biotech, Construction, Engineering, Healthcare, or other complex industries.
4. Experience leading cross-functional and multidisciplinary teams in fast-paced environments.
5. Strong client-facing experience, including stakeholder management and executive-level communication.
6. Hands-on experience with Agile, Scrum, Kanban, Waterfall, or Hybrid project management methodologies.
7. Proficiency with project management platforms such as Jira, Confluence, Microsoft Project, Monday.com, Smartsheet, Asana, ClickUp, Azure DevOps, or similar tools.
8. Experience managing project scope, timelines, budgets, resources, risks, dependencies, and deliverables.
9. Experience facilitating project meetings, sprint planning, daily stand-ups, retrospectives, and project status reviews.
10. Strong experience preparing project dashboards, KPIs, executive reports, and progress updates for clients and leadership.
11. Experience identifying project risks, implementing mitigation plans, and resolving project issues proactively.
12. Professional English proficiency (B2+/C1), with experience communicating directly with U.S.-based clients and international teams.

Strong Fit Indicators (Bonus)

• PMP®, CAPM®, PMI-ACP®, Scrum Master (CSM/PSM), SAFe®, or PRINCE2 certification.
• Experience working with U.S.-based companies or global organizations.
• Experience managing multiple concurrent projects.
• Experience leading remote and distributed teams across multiple time zones.
• Experience in digital transformation, SaaS implementations, cloud migration, ERP, infrastructure, biotech, or large-scale construction projects.
• Experience with AI-powered productivity tools (ChatGPT, Microsoft Copilot, Claude, Gemini, Fireflies.ai, Otter.ai).
• Experience creating project governance frameworks, PMO processes, or standardized project documentation.
• Strong knowledge of KPI tracking, OKRs, resource planning, and portfolio management.
• Experience using Power BI or other business intelligence tools for project reporting.
• Demonstrated achievements in improving project delivery, reducing costs, optimizing processes, or increasing customer satisfaction through effective project management.