Operation Coordinator

PURPOSE OF THE POSITION:

Coordinate company-wide performance management, policy issuance, meeting organization, budget control, and headquarters liaison to ensure the effective achievement of business objectives, optimize internal management processes, enhance operational efficiency, strengthen decision-making execution, administration affairs and drive sustainable corporate growth.

MAIN RESPONSIBILITIES:

1. Manage company-wide operational performance indicators, monitor progress, and provide early warnings to coordinate company resources for achieving business targets.

2. Oversee the release of company-level documents and policies, collaborating with various departments for review, updates, publication, and elimination of processes and regulations.

3. Manage meetings, including the preparation, organization, and execution of annual meetings, quarterly analysis meetings, and departmental meetings.

4. Develop and manage departmental budgets to ensure rational utilization and effective monitoring of financial resources.

5. Serve as the liaison for headquarters' business operations, ensuring the timely and high-quality submission of meeting materials, performance forecasts, and emails.

6. Lead and standardize administrative affairs management, covering office operations, facilities, procurement coordination, asset control, and administrative services, ensuring efficiency, compliance, and cost effectiveness.

7. Supervise daily operational execution to ensure compliance, quality, and timelines.

8. Coordinate and prioritize workload across the operations team.

9. Identify continuous improvement and cost‑efficiency opportunities.

10. Support onboarding and training of new operational staff.

Qualification:

Education: Bachelor and above

Language: Fluent English and Chinese

Work Experience (Must have): 3-5 years of experience in operations management, administrative management, or HR. Preference will be given to candidates with fluent English speaking or Chinese basic.

Years of Experience: 3years and above

Skills:

1- Proactive: Able to independently drive work forward, proactively identify and solve problems.

2- Highly Responsible: Accountable for work outcomes, ensuring tasks are completed on time and with high quality.

3- Stress-Resistant: Capable of maintaining high efficiency in a high-intensity, multitasking environment.

4- Logical Thinking: Able to clearly analyze complex issues and develop systematic solutions.

5- Strong Communication Skills: Able to convey information accurately and coordinate resources to achieve consensus.

6- Language Skills: Proficient in both Chinese and English, capable of seamless communication with headquarters and departments.

7- Technical Skills: Proficient in using Excel, PowerPoint, ERP, OA, and other office and data analysis tools.