Analyst, Accounts Payable

Overview

The Global Business Services (GBS) Accounts Payable Staff main functions, which are not limited to: Validate the receipt of the product/Service based on the Purchase Order and Purchase Requisition and perform the review and validation against the supplier invoice for the entities/business units assigned of the North America and Mexico region, and in accordance with Company’s Policies and Local Requirements; Support in the process of generating payments to suppliers in strict adherence to the Company’s Policies. Support on AP module and Accounts reconciliation; and Support on information requested by Internal and External Auditors.

Qualifications

Skills:

• Ability and proficiency in Microsoft Office programs (including Excel and Word)
• Excellent written communication skills
• Flexibility to function under varied timeframes and adapt as the external environment and organization evolve
• The ability to work under deadline pressure while maintaining a positive and professional attitude in a very fast-paced environment

Languages:

• Native in Spanish
• Intermediate Level in English

Experience:

• 1+ years of Experience in Accounts Payable
• Experience in Accounts Payable and/or GBS Accounts Payables or a transnational Company.
• Experience on Internal Controls, and Segregation of Duties.

Education:

• Bachelor’s degree in Accounting or related work experience.

Preferred Qualifications

• Experience on Internal Controls, and Segregation of Duties.
• Strong orientation to client Service and meeting deadlines and results.
• Ability to interact effectively at all levels.
• Experience working in an ERP environment (Oracle)

Activities

1. Recording and Validation of Invoice of the assigned countries to ensure payments are performed properly and timely.
2. Performed payments in accordance with Herbalife Policies and procedures.
3. Receive, review, and validate purchase orders and warehouse receptions to be compared against supplier invoices.
4. Review the authorization to the service/products in accordance with the Corporate/Local Matrix.
5. Performs Accounts Payable module transfers to the General Ledger Module on a daily basis in order to be able to analyze the accounts payable.
6. Review and control payments to suppliers.
7. Perform reconciliations of Accounts and follow up on reconciling items.
8. Analysis, integration and understanding of aging information of the AP module sending aging items for follow-up with the country.
9. Run validation reports on a weekly and as needed basis.
10. Review of rejected payments to ensure follow up, correction and conclusion.
11. Follow up to e-mails received from Internal and External parties.
12. Support on requested information with internal and external auditors and SOX requirements.
13. Effective participation in month-end, and AP module reconciliation and close.
14. Follow up on Service Partnership agreements.
15. Ensure standard operating process follow up and documented and updated.