Hybrid Administrative Specialist - North LATAM

lmix is looking for an Administrative Assistant North LATAM to join our Administrative Department into the North LATAM Business Unit!

Why join our success story?

Would you like to join an innovative, international and fast-growing company that provides natural solutions to the market? Olmix values are trust, respect, innovation, a culture of excellence and commitment. Joining Olmix means joining a team with an innovative mindset that is the heart of Olmix innovation.

Job context

The main role of the Administrative Assistant North LATAM is to ensure efficient administrative operations and provide support to management and the team across North LATAM activities. Duties include tasks related to administration, coordination, reporting, and operational support.

What you’ll do (missions)

• Manage agendas, meetings, travel arrangements, hotel reservations, and expense requests for management and team members.

• Support the preparation of reports, presentations, and internal documents.

• Follow up with distributors regarding accounts receivable.

• Ensure proper follow-up of expense reimbursements and payment processes.

• Maintain office supplies inventory and coordinate office maintenance needs.

• Manage and process package shipments.

• Assist in the search and coordination of suppliers for company events.

• Follow up on leasing contracts and medical insurance documentation.

• Maintain updated information in internal sales and administrative platforms such as ADEL.

• Support HR-related activities and documentation follow-up.

• Respond promptly to administrative requirements and requests.

• Maintain a positive and professional attitude toward customers and internal partners.

What you bring (hard skills, soft skills, level of education, experience…)

✅ Higher education completed or in progress

✅ English proficiency

✅ Administrative knowledge

✅ Data analysis skills

✅ Strong organization skills

✅ Critical thinking and problem-solving abilities

✅ Communication skills, teamwork mindset, and attention to detail

Job localization + work model

North LATAM region | Hybrid model (Company + Home Office)

️ Interview Schedule

• An initial telephone interview with our Recruiter: an opportunity to give you a brief introduction to the position and gather initial information about your profile.

• An interview (in person or by videoconference) with Pilar Cruz & Edgar Chi: an opportunity to discuss your experience and future expectations.

• Soft skill test via AssessFirst.

• A final interview with our Recruiter to explore your motivations and soft skills in more detail.

• A phone call a week after your last interview.

At Olmix, we are committed to being an inclusive employer. We are present in Europe, the Americas and Asia, and we value diversity within the Group.

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