Senior Excecutive Administrator - Kc0312 (Xico)

Overview

Senior Executive Administrator – KC****??

Full-time, 40 hrs/week (GMT-4) – with some flexibility beyond standard hours.

Read this first – this is not a title, it is a function. You will be the operational backbone of a fast‑scaling beauty brand CEO, managing his calendar, chasing down his team, building systems where none exist, and ensuring nothing falls through the cracks.

About the Company

The client is a manufacturer and brand builder of innovative beauty products, focusing on bringing Korean Beauty to international markets. The company is growing fast – decisions move quickly and the CEO’s time is the most precious resource.

What you’ll own

• Calendar & Schedule – Full ownership of the CEO’s calendar. Protect, optimize, and ensure he walks into every meeting prepared. Resolve conflicts, handle travel logistics, and prepare meeting briefs.
• Inbox & Communication – Monitor and triage the CEO’s Gmail in real time, especially on high‑meeting days. Draft and send responses on his behalf, matching his tone and good judgment.
• Team Accountability – Maintain a live task tracker for the CEO and leadership team, hold everyone to it, chase down blockers, and fetch needed login, files, or answers so deadlines don’t slide silently.
• Daily End‑of‑Day Report (Non‑Negotiable) – Every workday: report what got done, what’s pending, blockers, and tomorrow’s plan. This is the baseline of the role, not optional.
• Systems & Process – Identify inefficiencies before they become fires. Propose and implement SOPs, workflows, and tools without being asked.

Who you are

• 3+ years of direct experience as an EA, Senior EA, or Chief of Staff to a founder, CEO, or C‑level executive in a startup or high‑growth environment.
• Proactive manager of the CEO – you don’t wait to be told what to do next.
• Daily use of AI tools (ChatGPT, Claude, Notion AI, automation platforms) to save real hours.
• Near‑native English with professional email tone for U.S. buyers.
• Understanding of U.S. business culture, urgency, directness, and professionalism.
• Experience working outside 5PM in a growing business.
• Located in Latin America with reliable internet and a professional home setup.

What this role is not

• 9‑6 with flexibility – you will answer during work hours and may need to respond outside if the CEO sends a message.
• A strategic advisory role – it is deeply operational.
• One that requires heavy direction or daily check‑ins.

Why this role

You will be one of the most important people in this CEO’s professional life, with visibility into every major decision, relationship, and initiative. You’ll build systems, manage people, and make a direct impact through execution.

How to apply

Complete the application form; interview with our recruitment team; interview with David (CEO). We move fast. If you’re the right person, you’ll know within days.