Executive Assistant (LatAm)

Position: Executive Assistant

Location: Remote (LatAm)

Employment Type: Part-Time (10 - 20 Hrs/Week)

Working Hours: M-F | PST hours

Type of contract: Independent contractor

Scope of the role:

We are seeking a highly organized and proactive Executive Assistant to support a fast-paced client in managing their time, commitments, and administrative workload.

This role goes beyond basic administrative support. You will be responsible for ensuring the client’s schedule, travel, and day‑to‑day logistics run efficiently, with a strong focus on organization, prioritization, and clear communication.

The ideal candidate is detail‑oriented, resourceful, and able to anticipate needs, resolve scheduling challenges, and maintain structure across both professional and personal responsibilities.

Responsibilities:

• Own and manage the client’s calendar across multiple time zones (primarily West and East Coast U.S.)
• Schedule and coordinate meetings, appointments, and commitments with attention to priorities and timing
• Identify and resolve scheduling conflicts proactively
• Plan and coordinate travel arrangements, including flights, accommodations, and itineraries
• Organize information, documents, and workflows into structured systems (primarily Google Docs, Sheets, and shared tools)
• Maintain clear and up‑to‑date records of schedules, plans, and key information
• Support both business and personal administrative tasks as needed
• Communicate consistently with the client to ensure alignment on priorities, deadlines, and changes

Requirements:

• Proven experience as an Executive Assistant, Personal Assistant, or Administrative Assistant
• Strong experience managing complex calendars across multiple time zones
• Excellent organizational and time management skills with the ability to handle multiple priorities
• High attention to detail and accuracy in execution
• Proficiency in Google Workspace (Google Calendar, Docs, Sheets)
• Strong written and verbal communication skills
• Ability to work independently and follow through on tasks without constant direction
• Comfortable supporting both professional and personal administrative needs
• Availability to overlap with the client’s working hours (7AM–4PM Pacific Time)
• Based in Central America preferred for timezone alignment